WLA joins lawsuit against Washington State Liquor and Cannabis Board over rules restricting options for negotiating liquor pricing.

WLA joins lawsuit against Washington State Liquor and Cannabis Board over rules restricting options for negotiating liquor pricing.

liquor law suit-full(Oct. 11, 2015) The Washington Lodging Association joined the Washington Restaurant Association in a lawsuit filed last week against the Washington State Liquor and Cannabis Board (LCB) over new rules that would restrict options for negotiating liquor prices. Northwest Grocery Association and Costco have also joined the suit.

The rules, which the LCB adopted in September, establish a strict system of uniform quantity discounts for spirits that specify when and how volume discounts can be calculated. Businesses are prohibited from taking advantage of product promotion and pricing specials, including “family plans,” and from establishing a customer relationship beyond a single, one-time order. The rules are harmful and unfair to restaurants and hotels, and WLA and the WRA believe the courts will ultimately find the rules to be illegal.

“We think it’s pretty simple – price should be determined by the willingness of a customer to pay the price, and the willingness of the buyer to sell at that price, the way it works for ‘goods of all kinds,’ as permitted under the law,” said Bruce Beckett, WRA’s Director of Government Affairs.

Over the last two years, the WRA has been in vocal opposition to a barrage of LCB rules that appear to violate Initiative 1183, the liquor sale privatization measure passed in 2011. As a result, the LCB has received dozens of detailed comment letters and heard from more than 150 local restaurants about the harm the rules will cause, including price increases for customers. It is unfortunate that the LCB has not chosen to acknowledge the concerns of these Washington businesses.

“It was frustrating when the LCB violated the law during the implementation of privatization three years ago. But our objections were affirmed in court when the LCB rule to restrict purchasing options for restaurants was overturned,” said Beckett. “This will be the second time the Board has ignored the impact on small business, and the second time we ask a court to overturn rules that violate the law and impede restaurants and bars from legally acquiring product to run their business.”

Airbnb announces it will collect Washington lodging and sales taxes.

Airbnb announces it will collect Washington lodging and sales taxes.

(Oct. 2, 2015) Airbnb announced this week that on October 15 it will voluntarily start collecting lodging and sales tax on behalf of Washington state hosts who use Airbnb as a platform to rent out their home and properties on a short-term basis.  While Airbnb’s announcement is a step forward, WLA joins the American Hotel & Lodging Association in calling for all lodging establishments, including those in the “sharing economy,” to be held to the same regulatory, licensing, insurance and taxation requirements to protect the health, safety and well-being of their guests.

In a statement submitted for today’s congressional hearing on the “sharing economy,” AH&LA raised concerns about short-term online rental companies. AH&LA stated that these companies have obligations to uphold, including taking reasonable steps to facilitate compliance with commonsense safety, security, health and fire standards. It highlighted that some newer market players in the short-term online arena are significant commercial enterprises – indeed, illegal hotels and inns – that need to be reined in.

In some jurisdictions, these short-term rentals are illegal, while in others they may violate existing zoning, licensing or other laws in place to protect consumers and the safety and integrity of communities. AH&LA called on state and local jurisdictions to ensure that:

  • Hosts register and obtain a business license and other applicable transient occupancy or vacation rental permits.
  • Short-term online companies are not enabling or encouraging illegal activity.
  • Basic health, safety and cleanliness standards are met.
  • All taxes and fees are paid.
  • Zoning laws are followed.
  • Appropriate levels of insurance are in place to protect homeowners, guests and communities.

To date, more than 22 states and 100 municipalities are in the process of working on legislation to achieve uniform taxation and public safety standards.

Neighbors for Overnight Oversight, a coalition of concerned residents, community leaders, businesses and policymakers, is also speaking out for sensible rules and oversight of the short-term online rental market.  The group has posed an online toolkit, which includes sample letters to the editor and useful information on the issue of unregulated and unlicensed accommodation.

Washington’s state minimum wage will stay the same in 2016.

Washington’s state minimum wage will stay the same in 2016.

(Oct. 1, 2015) Washington state’s minimum wage will not increase in 2016, remaining at $9.47 an hour.  This is only the second time Washington has not had a state minimum wage increase since voters approved a 1998 initiative that requires annual recalculations based on the national Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI). The CPI decreased by 0.3 percent over a 12-month period ending Aug. 31, 2015.  As a result, Washington will no longer have the nation’s highest minimum wage, replaced by California and Massachusetts which will reach $10 per hour on January 1.

SeaTac and Seattle have passed ordinances that set even higher minimum wages than the state, and Tacoma will have two minimum wage initiatives on its November ballot, one calling for a phased-in increase to $12 an hour and another that would immediate require a $15 an hour minimum wage on Jan. 1, 2016.

WLA joins the Washington Restaurant Association supporting the $12 initiative, and it calls on voters to be careful about how they vote on what will be a confusing ballot. The WRA created a video to clarify the two votes needed to defeat the $15 an hour measure. View the video here.

Additional Resources:

Washington State Department of Labor & Industries

City of Seattle’s Minimum Wage Ordinance

City of SeaTac’s Employment Standards Ordinance

$12 for Tacoma campaign website

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NOVEMBER 15-17, 2015

DOJ approval of Expedia’s acquisition of Orbitz means 95% of all online travel agency bookings will be controlled by two players.

DOJ approval of Expedia’s acquisition of Orbitz means 95% of all online travel agency bookings will be controlled by two players.

Much to the disappointment of the American Hotel & Lodging Association (AH&LA), the Department of Justice has approved Expedia’s acquisition of Orbitz. AH&LA has lobbied against the deal because it consolidates almost all bookings by online travel agencies, or OTAs, in a duopoly.

“By approving this deal, only two players control the online marketplace: Priceline and the behemoth Expedia, now owning Orbitz, Travelocity, Hotels.com, Hotwire, Cheap Tickets, and Trivago,” says Katherine Lugar, AH&LA’s President & CEO. Priceline owns Booking.com, OpenTable and Kayak.

“As we’ve said all along, this transaction will result in significant negative consequences for consumers and also the large number of our members who are small businesses and independent hotels. It could lead to increased distribution costs for independent hotel owners who risk seeing booking commissions rise by double digits.”

The association’s advocacy has raised public awareness about the negative impact of online travel consolidation and garnered prominent national media attention in the press. Lugar promises that AH&LA will continue to take action on decisions that threaten the industry and harm guests. The Expeida/Orbitz debate has increased awareness follows the association’s significant work on deceptive online practices, which has generated more than 300 million media impressions.

 

Additional Resources:

American Hotel & Lodging Association statement on the Department of Justice approval of Expedia’s acquisition of Orbitz (September 16, 2015)

“Expedia and Orbitz are merging. Here’s what it means for you.” (The Washington Post, September16, 2015)

Completion Of $1.6B Orbitz, Expedia Merger Further Whittles Down Online Travel Agency Options (The Consmerist.com, September 17, 2015)

Resources for Implementation of Tacoma’s New Paid Leave Ordinance

Resources for Implementation of Tacoma’s New Paid Leave Ordinance

TacomaTacoma’s new paid leave ordinance is set to take effect February 1, 2016.  In order to help you through this transition, we’re starting a web series on how to implement this new law. We’ll be posting a new edition weekly, so keep checking back. At the bottom of this page, you’ll find links to these guides along with links to outside resources.  This paid leave guide is our interpretation of the ordinance and should not be considered a substitute for legal counsel. We are here to be your resource and help you succeed, so feel free to contact us if you have any questions: (360) 956-7279.

 

Weekly Articles:

Implementation Options

Premium Pay Programs

Accrual of Paid Leave

Resources:

Tacoma Paid Leave Ordinance

Tacoma Paid Leave Rules

Paid Time Off Policy Checklist

Paid Leave Ordinance FAQ

Premium Pay Program Application

Notice to Employees

CityofTacoma.org Paid Leave Page

If you would like to subscribe to receive weekly update as a WLA member outside of Tacoma, or would just like more information, please email SamanthaL@warestaurant.org.

Join WLA and the WRA at key events that will strengthen our industry and help us enhance the success of your business.

Join WLA and the WRA at key events that will strengthen our industry and help us enhance the success of your business.

Next month the Washington Lodging Association and the Washington Restaurant Association begin joint operations, and your participation at a number of key events this fall will help set the course for successful collaboration on all fronts. Here’s what’s on the WLA/WRA calendar:

 

Alcohol Summit 2015
Wednesday, September 16
Noon to 3:00 p.m. followed by a social hour.
Rhein Haus, Seattle
REGISTER HERE!
Join fellow WRA and WLA members in giving direction to your expanded Government Affairs (GA) team on alcohol beverage regulation in Washington State. The summit will focus on a variety of policy areas, including spirits & wine market reforms, credit terms, licensing and education & enforcement issues. You’ll hear privatization updates and have the opportunity to tell the WRA/WLA GA team how they can help your business succeed. Lunch is on the house!

Golf FORE! Education
Tuesday, September 22
10 a.m. to 7 p.m. (includes lunch and is followed by awards dinner)
Washington National Golf Club, Auburn
REGISTER HERE!
The WRA’s popular Golf FORE! Education supports scholarships and ProStart, a nationally accredited high school culinary arts program. ProStart is changing lives at more than 50 public high schools in Washington, and you can help make a difference by registering to play. Plus, you’ll have plenty of fun! Registration include golf scramble, golf cart, lunch, and a chance to win the longest drive, the closest to the pin and prizes for 1st, 18th and 36th place. Learn more

Government Affairs Committee Regional Meetings
Throughout October
RSVP HERE
The WRA/WLA Government Affairs Committee wants to hear from you! In October regional meetings will be held throughout the state to brief members on the next legislative session and to get member input on 2016 legislative priorities. After the briefing, you’ll also have a chance to meet your state legislators, who have been invited to hear about our industry’s priorities. Look for upcoming emails with details on these informative meetings which are from 10:30 a.m. to 1:00 p.m. and includes lunch, except for the Spokane meeting which will be from 3:00 to 5:30 p.m. Please email shannong@warestaurant.org to RSVP for one of the following meetings:

  • Tacoma (October 7)
  • Tri-Cities (October 12)
  • Spokane (October 13)
  • Bellevue (October 19)
  • Seattle (October 20)
  • Vancouver (October 26)
  • Mount Vernon (October 28)

WLA’s Annual Convention & Trade Show
November 15 to 17
Hyatt Regency Bellevue
REGISTER TODAY!
WLA’s popular convention will continue to provide Washington’s lodging owners, operators and managers with high-caliber professional training, information on critical industry issues, updates on government regulations and opportunities to network. It also features the Northwest’s only trade show dedicated to meeting the needs of hoteliers.

Presentations include “Great Leaders, Great Teams: Management Lessons from Highly Successful Hotels,” “What City-Based Employment Laws Mean for Hoteliers,” “Leveraging Sports Mania to Drive Business,” “Best Social Media Practices to Increase Engagement and Avoid Litigation,” and “The Art and Craft of Hotel Ownership, Investment and Portfolio Management.” Learn more.

Congress is negotiating legislation that includes repeal of drastic cuts to the military per diem rate and representatives need to hear from you.

Congress is negotiating legislation that includes repeal of drastic cuts to the military per diem rate and representatives need to hear from you.

(Sept. 4, 2015) Earlier this year, the Department of Defense dramatically cut the military per diem allowances for employees on long-term travel assignments, and a repeal of these drastic cuts is in the offing. AH&LA has been advocating for a repeal of this harmful policy, which cuts the per diem allowance for workers who are on assignment for more than 30 days by 25 percent, and for those traveling for more than 180 days the per diem was cut by an astounding 45 percent. You help make this repeal a reality.

The military per diem policy is distinct from the per diem rates announced recently by the General Services Administration (GSA), and these lower rates could be very damaging to hotels that cater to military bases. It also sets a bad precedent for per diem policy in general.

Representative Derek Kilmer (D) of Washington State’s 6th District introduced bi-partisan legislation to repeal the policy, and worked with Representative Mark Takai of Hawaii to get the legislation added to the National Defense Authorization Act. The Act was approved by the House of Representatives, while the Senate version of the NDAA includes a requirement that the Pentagon study the impact of this policy, which is not nearly as strong as the House provision.

The Senate and House are currently negotiating a final version of the NDAA to send to the President, and it is vital that hoteliers push Congress to preserve the House legislation which would repeal the Pentagon cuts to per diem allowances. That’s why Congress needs to hear from you. Adding your voice to this discussion will help ensure that we preserve these important allowances.

Contact your Members of Congress now by clicking here. It only takes a few minutes and will have a profound impact on our industry and those federal workers and their families who benefit from these allowances.

For more information or if you have any questions, please contact Craig Kalkut, AH&LA’S vice president of government affairs at ckalkut@ahla.com.

AH&LA condemns the National Labor Relations Board decision on joint employers as threat to the franchise business model.

AH&LA condemns the National Labor Relations Board decision on joint employers as threat to the franchise business model.

1099_14th_Street_–_National_Labor_Relations_Board_-_sign-cropped(Sept. 1, 2015) In one of its biggest decisions under the Obama Administration, the National Labor Relations Board (NLRB) ruled last week that companies can be held responsible for labor violations committed by their contractors. The American Hotel & Lodging Association (AH&LA) says the ruling creates a dangerous new legal precedent and threatens to undermine franchise owners’ control over their businesses.

The controversial ruling was released on August 27, when NLRB found waste management firm Browning-Ferris should be considered a “joint employer” with a Phoenix-based staffing agency that provided contracted employees for a Browning-Ferris recycling facility.

This decision is a sharp departure from previous NLRB decisions that stated companies were only responsible for employees who were under their direct control. Under this new standard, joint employment now exists even where one company only has the right to exert indirect or potential control over the terms and conditions of another company’s employees.

This new ruling could have significant repercussions for any business using contracted employees.

“With the 92 percent of lodging properties in the United States owned by franchisees and small businesses, we are very concerned that these changes to the joint-employer standard will have a profound negative impact on economic investment and job growth across our industry. The NLRB’s decision to expand the definition of joint employer could severely limit opportunities by diminishing the autonomy of millions of small business owners and dissuading potential entrepreneurs from wanting to start a new business,” said Katherine Lugar, AH&LA’s president and CEO.

“For more than 30 years, the franchisor/franchisee relationship has been based on the fundamental understanding that franchisors and franchisees are not joint employers because they do not exercise direct control over the same employees’ responsibilities. Now, many of our small business owners could very well lose their ability to make decisions about what is best for the men and women they work with every day. The focus of the government should be to encourage and empower businesses, not stifle them.” Read the full statement here.

According to a legal alert released by WLA allied member Fisher & Phillips, any employer that retains the right to impose even indirect control over the working conditions of temporarily placed employees runs a serious risk of being deemed their joint employer – not only for bargaining purposes, but potentially for unfair labor practice liability as well.

As a result of this decision, the legal alert notes that “employers and temporary service providers alike should scrutinize the parameters within their written service agreements and their underlying practices for reference to right to control. This includes an analysis of pre-employment qualification and hiring standards, assignment and retention of individual temporary employees, shift schedules, workload and pace of work, and wages and benefits.” Click here for the full legal alert. 

AH&LA, which co-chairs the Coalition to Save Local Businesses, announced that it will fight to protect the current joint-employer standard through all legislative, regulatory and legal options available to us. It will be hosting a members-only webinar in the coming weeks to provide a thorough analysis of what this decision means for our industry and what you can do to prepare for potential changes. For more information, contact Brian Crawford, who handles workforce issues, at: bcrawford@ahla.com.

 

Additional Information

Hoteliers, associations slam NLRB decision (HotelNewsNow.com, August 28, 2015)

NLRB rules against business in pivotal joint-employer decision (TheHill.com, August 27, 2015)

NLRB Starts Down The Slippery Slope With Controversial New Joint Employer Ruling (Fisher & Philips LLC, www.laborlaw.com, August 28, 2015)

 

Photo: “1099 14th Street – National Labor Relations Board – sign” by Geraldshields11 – Own work. Licensed under CC BY-SA 3.0 via Commons

 

 

Joint WLA/WRA Operations to Begin October 1

Joint WLA/WRA Operations to Begin October 1.

(September 2, 2015) This week the Washington Lodging Association and the Washington Restaurant Association signed a joint operating agreement and a master services agreement establishing a framework for working collaboratively on all fronts. Under the agreements, the WRA will provide management services to WLA out of its Olympia office, and current members will have dual membership in both associations.

Joint operations, which begin October 1, will leverage the WRA’s extensive staff resources. The membership and business development teams have already begun reaching out to WLA members to help them take advantage of expanded opportunities that come with dual membership.

Joining forces gives the hospitality industry a stronger voice and increases the capacity to address challenges at both the state and local levels. By working together, WRA and WLA will have an expanded government affairs team which includes staff and contract lobbyists as well as local representatives in key areas.

While the WLA and WRA Boards of Directors will remain in place over the next year, Directors from both organizations will begin working together on committees this Fall. A Joint Executive Committee is in place and the first joint Board of Directors meeting will be held in November in conjunction with WLA’s Annual Convention & Trade Show.

WRA’s CEO & President Anthony Anton will lead both associations, and Matt Van Der Peet, WLA’s chair and the general manager of Sheraton Bellevue Hotel, will serve as WLA’s president. The leadership of both associations remain committed to launching a unified hospitality association in 2016.

GSA FY2016 per diem rates increase across the board for Washington state.

GSA FY2016 per diem rates increase across the board for Washington state

(August 20, 2015) The General Services Administration (GSA) has released federal per diem rates for FY2016, and many areas in Washington will see significant increases. The daily rate for the Vancouver area will jump by as much as 10%, followed by Spokane with a 9% increase. For the Seattle area, the high season rate was increased to $202 and in FY2016 extends from May through October. This means the Seattle per diem rate for May, September and October will see an increase of 29.5%.

The standard continental United States (CONUS) rate, which will now be reviewed every year, increased by 7.2% from $83 to $89 per night for lodging and the meals and incidental rate increased by 10.9% to $51/day. Skagit, Island and San Juan counties were moved to the CONUS rate.

Federal per diem rates, used by government travelers to obtain hotel rooms at a standard discount, are established each year based on actual market data compiled and provided by Smith Travel Research.

Click here for Washington state FY2016 per diem rates

Click here for a comparison of FY2015 and FY2016 per diem rates for Washington state.

New chip-based credit card standards could leave you with the bill if you haven’t upgraded your credit card reader.

New chip-based credit card standards could leave you with the bill if you haven’t upgraded your credit card reader.

(August 13, 2015) Be prepared, hoteliers. On October 1, new rules related to credit card fraud take effect, and if you haven’t upgraded to chip-reading technology for your credit card processing, you could be liable for fraudulent payments. It’s all a part of the roll out of new chip-based cards under the EMV (Europay, MasterCard and Visa) global interoperability standard, and new compliance language will place the liability for fraud with whichever party is using older technology.

That means if you have a chip-enabled reader and your customer only has a magnetic strip card, the bank that issued the card is liable for fraud. The opposite is also true. If you haven’t upgraded to the new technology, and there is fraud with an EMV card, you’ll be left paying the bill.

The shift to chip-based cards and readers makes sense.

The U.S is the world’s last major market that still uses the old-fashioned swipe-and-sign magnetic strip cards, and consumers and merchants are paying a serious price. The antiquated card technology is a major reason why the U.S. has nearly half of the world’s credit card fraud, as revealed in a 2014 U.S. Senate Judiciary Committee hearing, despite it being home to only approximately a quarter of all credit card transactions.

“EMV isn’t a mandate,” said Janette McGrath, vice president with MasterCard’s U.S. Product Strategy Division in a recent National Restaurant Association webinar on the new credit card standards. “There isn’t a penalty if you don’t meet the October 1 date. We really are trying to create an incentive to get everyone to move to this more secure payment system.”

Security is, indeed, the major consideration for the shift to chip-based cards. The traditional American credit card store personal information in a magnetic stripe on the back of the card, whereas EMV cards store information on a secure computer chip, which generates a one-time-use security code for every transaction. According to the EMV Migration Forum, a consortium of industry players that support EMV chip implementation across the United States, this makes counterfeiting virtually impossible.

Chip cards also require a pin number, further securing each transaction. These cards also protect against point-of-sale breaches like the Target breach in 2013.

“If there’s a tamper detected, the card will erase all the information that’s stored on its chip,” said Michael English, executive director of product development at Heartland Payment Systems, at the same EMV webinar attended by McGrath. “The card uses cryptograms that authenticate the user and the card.”

Switching to EMV is, however, a major undertaking not to be taken lightly.

“The training of staff is going to be imperative because these cards are going to be relatively new to the consumers as well,” said English. “It’s going to take a lot of patience on both sides to make the transition.”

Additional Resources

“Are you ready for EMV card adoption?” (HotelNewsNow.com, August 13, 2015)

“The coming credit card liability shift – What you need to know” (Washington Restaurant Market Watch, May 13, 2015)

Revenue optimization, pricing science, reputation management and more at WLA’s Annual Convention, November 15-17 at the Hyatt Regency Bellevue.

Revenue optimization, pricing science, reputation management and more at WLA’s Annual Convention, November 15-17 at the Hyatt Regency Bellevue.

Now, once silo’ed revenue disciplines are merging in integrated revenue strategies, and the savviest practitioners are effectively using big data, social media engagement, loyalty programs and pricing science to optimize revenue and build sustainable profit streams. At WLA’s 2015 Convention & Trade Show, you’ll learn from an expert on how this is best done.

 

RLHC_Jason_Thielbahr_3x4_BWJason Thielbahr, CRME, is senior vice president of revenue optimization & distribution services at Red Lion Hotels Corporation, and at the Convention he’ll review the technology and innovative strategies that make RLHC a leader in revenue management. A frequent speaker at industry conventions, Jason will also present a workshop on pricing science and reputation management.  

Register now  for the Convention and get ready to learn from leaders like Jason who are advancing the industry and perfecting the art of hospitality. 

 

For more information or to register by phone, please call 206-306-1001. 

DOWNLOAD A REGISTRATION FORM HERE

RESERVE YOUR PLACE AS AN EXHIBITOR

REGISTER ONLINE HERE!

AH&LA says Expedia’s proposed acquisition of Orbitz would create duopoly, restrict consumer choice and harm small, independent hotel owners.

AH&LA says Expedia’s proposed acquisition of Orbitz would create duopoly, restrict consumer choice and harm small, independent hotel owners.

(August 6, 2015) Katherine Lugar, president & CEO of the American Hotel & Lodging Association (AH&LA), released the following statement announcing the association’s opposition to Expedia’s proposed acquisition of online travel booking company Orbitz.

Today, the American Hotel & Lodging Association is announcing its opposition to the proposed acquisition of Orbitz by Expedia. We believe this transaction and the resulting consolidation of the online travel marketplace will result in significant negative consequences, particularly for consumers, but also for the large number of our members who are small business owners and franchised properties.

“With 480 online hotel bookings per minute, the hotel industry welcomes the innovation, convenience and competition that online bookings provide. The hotel industry was among the first industries to encourage consumers to book online. Consumers expect, and hotels offer, a variety of choices and diversity in their online travel selections.

“However, this proposed acquisition would severely reduce consumer choice in the online marketplace. It would result in Expedia, and its numerous associated brands, which would include Orbitz, Travelocity, Hotels.com, Hotwire, Cheap Tickets, and Trivago, controlling nearly 75 percent of the U.S. online travel agency (OTA) business. The loss of Orbitz could be detrimental for many reasons. First, as a search platform and potential distribution partner, it would reduce the number of OTAs willing to work on innovative promotional efforts that benefit consumers. Secondly, hotels currently pay Expedia on average 11% higher commissions than they pay Orbitz. The acquisition could result in Orbitz raising its rates to that level, further driving up distribution costs for hotel operators. Finally, should this acquisition go forward as proposed, it will result in a duopoly with over 95 percent of the online travel agency bookings in the United States being controlled by two competitors, Expedia and Priceline.

“Beyond severely restricting consumer choice, we believe the acquisition could exacerbate the problem of deceptive practices by rogue OTA affiliates posing as direct hotel booking sites. Both companies have affiliate relationships with thousands of smaller websites that offer hotel rooms for booking, some of which have misled consumers who think they are booking directly with a hotel. According to our latest research, there are some 2.5 million misleading bookings a year.

“Deceptive practices harm consumers, who don’t get what they want or expect, suffer the loss of reservations, or face unexpected charges and fees. This concern was raised by the Federal Trade Commission which recently warned consumers about these deceptive practices through two consumer alerts highlighting the scams and offering tips to avoid misleading booking sites. These practices also damage hotel reputations and reduce consumer confidence in the online booking process.

“Finally, this acquisition would result in increased concentration among the OTAs that could adversely affect many independent and small hotel owners who rely on OTAs to reach consumers directly. Indeed, as a result of previous OTA consolidation, as well as this proposed acquisition, the small, economy and mid-scale hotel segments have become increasingly reliant on an ever-shrinking number of OTAs that have the potential to impose steep commissions and demand restrictive contract provisions.

“AH&LA believes the proposed acquisition will accelerate these trends, which are likely to increase distribution costs and ultimately reduce value to consumers. We also believe the combination of Expedia and Orbitz will cause small and independent hotels to pay significantly more to advertise online in the increasingly pay-to-play ecosystem of online search. Taken together, these effects could substantially drive up the cost of doing business for small and independent hotels to the ultimate detriment of consumers.

“We look forward to the results of the Department of Justice’s careful review of this proposed acquisition.”

Magazine focusing on WLA and WRA merger mailed to members.

Magazine focusing on WLA and WRA merger mailed to members.

(July 21, 2015) This month week every WLA member business will receive a special edition of Washington Restaurant and Lodging Magazine, which focuses WLA and WRA joining forces in a new hospitality association. It includes a timeline for launching the new organization, an outline of the new governance structure, details on programs and events, and an introduction to the area coordinator system which will ensure that members have local representatives dedicated to their success.

Read the magazine online or download as a PDF.

 

Articles on various aspects of the transition to a unified hospitality association include:

Area coordinators: your local connection to new unified hospitality association and member benefits.

Area coordinators: your local connection to new unified hospitality association and member benefits.

In the unified hospitality association being formed by WRA and WLA, member services will draw on WRA’s successful area coordinator system. There will be 10 area coordinators based around the state, giving members a close connection to the association no matter where they live. As part of the transition WRA’s current area coordinators will begin reaching out to WLA members in August.

A unique model of engagement
When the Washington Restaurant Association developed the concept of area coordinators in 1996, the idea was borne from the need to connect. Since then, area coordination has become one of the key concepts that defines the WRA’s operations and sets its organizational model apart from many other associations.

“Part of the original plan was to engage restaurateurs directly, connect them with legislators and catalyze the beginning of a grassroots advocacy program,” said Anthony Anton, president and CEO of the WRA.

The WRA learned from its members that they wanted a relationship with the association that went beyond information and news reports. They wanted someone they could call, someone they knew, someone who would get the ball rolling for them in whatever direction their current needs dictated. Members needed someone to guide them through the noise, someone with a clear understanding of the industry and a menu of solutions for the ills a restaurant might encounter.

What members needed was a first response team, a restaurant 911.

“At its core,” said Anton, “the heart of the area coordinator program is to enact better community connection and stronger political influence within the hospitality sector.”

When asked if the creation of area coordinators had worked as he hoped it would, Anton replied, “In my mind, it’s a wild success, but there has been a definitive learning curve. From the get go, the program has achieved what we set out to do, and along the way, we have refined the system and calibrated it based on feedback from members and area coordinators. After each iteration, we come that much closer to ‘spectacular.'”

In fact, members who enjoy close ties to their area coordinator list that relationship as one of the great benefits of being a member of the WRA.

Initially, the association assumed that the best candidates for the position would be people with a background in sales. The WRA also hoped that area coordinators would aid retention initiatives.

“We thought experience selling memberships would be a critical skill for the position,” said Anton. “What we learned was that the most crucial ingredient for an area coordinator to meet with success was a deep commitment to hospitality, in general, combined with a caretaker attitude. We wanted people that involved their hearts and passions. Initially, figuring out just who exactly was the right person to be an area coordinator was our toughest challenge. Now, however, we have a clear understanding of the type of professional who fits best in the AC role. Essentially, we want our members to feel like they have another strong and dedicated member on their team.”

More members, more support
The WRA area coordinators have given a personal touch to WRA for almost two decades, and this model will be expanded in the new combined hospitality association and extended to WLA members.

As part of the transition, the WLA and WRA membership teams are merging, in July, and area coordinators will begin reaching out to WLA members in August to introduce themselves and the area coordinator system. The plan is for 10 area coordinators, each locally based to support members throughout the state with close, personal ties to the association. And as the membership of the new association grows, so will the area coordinator team.

Cathy Fox, the area coordinator for South King County, looks forward to working with more hoteliers.

She came to the WRA with a strong background in hospitality, an academic education in political economy and personal experience running a small business. She is passionate about analyzing profit and loss scenarios in micro-economic climates. Most of all, she likes talking to business owners and operators, finding out what makes them tick, how they interface with the public and what their growth plans look like for the future.

“I am fascinated by how our members anchor communities,” Fox said. “As an area coordinator, I get to see the good work that they do beyond their walls every day.”

Area coordinators are trained to take note and pay attention to the details of your unique organization, from your operational and economic challenges to the values at the foundation of your business. From her perspective, the two most important ingredients a successful AC can bring to the table are tenacity and good listening skills.

“Good listening allows me to really find out what is on a member’s radar as an important issue,” said Fox. “Tenacity helps me be a powerful advocate for my members, but it also connects me to a community that is traditionally very hard to connect with. Business owners have limited bandwidth, and being tenacious about solutions to help them in their operations helps me help my members.”

Donna Tikker, the WRA area coordinator for the Spokane area, also takes her role seriously.

“I have a motherly attitude,” Tikker said. “I want to help people succeed, and that desire comes right out of my heart. ACs are interested in members. They ask questions and they have a deep curiosity, and they have a tool kit to move an operator toward success.”

One of the ways Fox, Tikker and the entire AC team will help members is to connect them with all of the benefits and programs available through the association. Whether it is credit card processing, health insurance or music licensing, to name just a few of the items on the menu of cost-saving programs available to members, ACs have solutions that help members save time and money.

The desire to strengthen grassroots action within communities across the state was a key factor in the creation of the WRA area coordinator lineup, and ACs will play a critical role in engaging members in government affairs in the new association. They reach out when calls to action are critical to the industry’s success in Olympia, and they strengthen relationships between members and lawmakers by encouraging participation in the annual legislative Hill Climb.

WRA area coordinators are also a decisive means for association members to share their point of view and issues of concern, whether it is something that only affects their business or affects the industry as a whole. They are a great conduit, and although members have multiple channels through which they can contact the association, a real meeting with a real person is a great way to share information and find effective solutions.

All members—new or old, WRA or WLA, hotels, restaurants or allied vendors—are encouraged to connect with their area coordinators. Take their calls when the reach out to you or give them a call and invite them for a cup of coffee. Start a conversation. Tell them and us what is important to you on a daily basis. What keeps you up at night? Your area coordinators want to know. They are ready to listen.

For more information on membership in the new association, Area Coordinators contact Jennifer Hurley, the WRA’s Membership Administrator by emailing jenniferh@warestaurant.org or by calling 360.956.7279.

Governance of new hospitality association: expanding capacity and opportunities for innovation

Governance of new hospitality association: expanding capacity and opportunities for innovation

Like any wise couple contemplating a wedding date, the Washington Restaurant Association and the Washington Lodging Association are not rushing into marriage. Indeed, the union between these two key players in the hospitality industry has been carefully thought out in great detail since discussions on working more closely together began in 2012. A good example of the careful planning that went into this combining of forces can be seen in the new, united organization’s proposed governance structure.

The new organization’s combined leadership capabilities and viewpoints will create more opportunities for innovation, as well as expand its ability to effectively represent the hospitality industry.

“We need to be stronger together,” said WRA president and CEO Anthony Anton. “We can spend more money on member value and less on administration. I am most excited about our ability to strengthen our industry through our industry connections to each other, our community and relationships and your association.”

The details
“A great deal of time was spent making sure that we all have good representation on the Board, geographically and across our industries,” said Matt Van Der Peet, WLA Board chair. “Whoever will be part of the Board will be individuals who are fully engaged. It will be a Board that well represents all entities within the new association.”

When combined operations begin on October 1, the governing Board will be made up of WLA and WRA’s current Board members and officers. In July 2016, a new 30-member board will take office. For the first two years, there will be dual chairs, vice chairs, treasurers and immediate past chairs, one from the WLA, one from the WRA. In 2017, the full Board will have 26 seats with the chair, vice chair, secretary/treasurer and immediate past chair as officers. The Executive Committee will be made up of these voting officers, the president/CEO plus the chairs of the Education Foundation and the Member Services Corporation.

Nine Board members will be elected based on the number of employees in their restaurant or hotel; three allied members; six at-large members, including the chairs of the RETRO Committee and the Education Foundation; and four additional Board members – one each from the Seattle Restaurant Alliance and the WRA’s Spokane Chapter and one each from the Seattle and Spokane lodging associations. With the exception of officers, Board members will be limited to two terms of three years. Officers will have one-year terms and be eligible for reelection to a second one-year team.

The Board Development Committee, which will have equal representation from the two associations, will nominate candidates for the new Board, who will be elected by a twothirds majority of the Board.

“We’re really looking at this as an opportunity to have all the best minds in the same room,” said Phil Costello, WRA Board chair. “The Board is going to be made up of the right people, no matter where they’re from.”

Best and brightest
“Having a unified board will provide much stronger representation for the hospitality industry,” said Stan Bowman, president and CEO of the Washington Lodging Association. “The greatest strength is the balance between sectors of the hospitality industry. We will seek the most talented members to represent us on the board.”

Prospective Board members will be chosen from those who distinguish themselves on committees.

“The leadership of our organizations asked ‘How do we get the best and brightest on our Board to provide the vision needed to lead hospitality to great heights?'” said Anton. “This means getting away from outdated structures that dictate percentage of makeup, and focusing on developing the great leaders of our community.”

According to Bowman, one of the great strengths of the new organization will be the opportunities to get involved and connect.

“WRA has great experience with committees, and the new association will similarly tap into the talents and skills of members who want to serve the industry,” Bowman said.

“We recognize that people still need to know the association speaks for them,” said Anton. “To do this, we’ve guaranteed chapter leadership slots on the Board as well as a minimum of two executive committee members from each industry on the seven person executive committee and alternating chairs. I think this is a great blend of the needs of a great Board.”

A letter from WLA and WRA’s presidents and CEOs: A new association for a new era.

A letter from WLA and WRA’s presidents and CEOs: A new association for a new era.

(July 1, 2015)  WLA and WRA presidents and CEOs Stan Bowman and Anthony Anton published the following letter in the July 2015 edition of Washington Restaurant and Lodging Magazine, updating members on the plan to launch a new, combined hospitality association in 2016.

The Washington Restaurant Association and the Washington Lodging Association have served the hospitality industry since the 1920s. Over time the differences between the needs of our members and how we serve them have faded. There is now much more that unites than divides us. In fact, increasing challenges to our businesses and our industries made it imperative that we work together to rethink our future.

Critical policy issues have been shifting away from the state capitol to city halls and the ballot box as unions mobilize with other political forces to introduce extreme labor laws at the local level. New issues are arising at an ever faster pace and gaining the attention of policy makers in months not years. Our quickly evolving industry and workforce require rapid research and new information systems, and today’s communication needs demand greater investment in ever-changing technology.

Just like your business, associations must adapt or become irrelevant. We can’t simply stick to the old way of doing things: We must meet all of these challenges, and we need to find ways to get more resources on the ground in local communities and to make major investments in new technology.

That’s why the Boards of Directors and professional leadership at WRA and WLA have made the decision to join forces in a new unified hospitality association. After a careful due diligence process with considerable input from the industry, past presidents and our members, we are proud to be uniting in a single, stronger organization.

We are not alone in seeking to have a greater voice for the hospitality industry and to be even more efficient and effective in serving our members. More than 50 percent of the states have combined restaurant and lodging associations, and they have provided us with valuable roadmaps on how to best strengthen our industry and enhance the success of our combined membership.

If we were in your shoes, there is a lot we’d want to know about the new association, not the least of which is how this merger will benefit your business. Here is what our Boards of Directors aspire to achieve:

An association with an even stronger, more united political front to protect and enhance the hospitality business climate.

An association with more efficient operations that delivers even greater value to members.

An association with even greater buying power to provide stronger member education and to offer an even greater array of benefits and money-saving programs.

An organization with expanded leadership capabilities and a wider range of viewpoints that will create more opportunities for innovation and expand our ability to be the primary source of information for the hospitality industry.

Your new hospitality association will deliver on this promise, whether it is with a larger team of area coordinators, a stronger government affairs team and a more secure RETRO program.

Earlier this year, both Boards approved a memorandum of understanding to make this a reality, and we are working to combine operations, on October 1, under Anthony Anton’s leadership. The new hospitality association, with its new name and brand, will launch in 2016. If you have a comment or question, or would like to get involved, please e-mail us. We really would love to hear from you.

 

Stan Bowman                                                                                    Anthony Anton
President & CEO                                                                               President & CEO
Washington Lodging Association                                                 Washington Restaurant Association
bowman@walodging.org                                                                anthonya@warestaurant.org

Seattle Minimum Wage: You might be a larger employer than you think

Seattle Minimum Wage: You might be a larger employer than you think

The Washington Lodging Association and Washington Restaurant Association commissioned a legal analysis of Seattle’s Minimum Wage Ordinance to help their members understand and comply with the complex new law. The result is the Seattle Minimum Wage Ordinance Guide (MWG), which gives an overview of all aspects of the wage law. This article is part of a series that looks at various aspects of the law.

 

If you are a franchisee in Seattle, chances are high that you’re considered a large employer and face a faster schedule for reaching the $15 minimum wage than small employers. Businesses that employee temps or contractors, as well as owners of multiple businesses, also may be considered large employers given the complicated way the city counts employees.

Under the new law, Seattle considers all the employees who work for franchises under your franchisor toward your employee count, not just those who work for you.  If your franchisor has franchises that together have more than 500 employees nationwide, your business is considered a large or “Schedule 1” employer. As such, you have to follow the large employer schedule to reach the $15 minimum wage.

Even if you are not part of a traditional franchise, there are other ways you might be considered a large employer.  If you own separate business entities considered by the city to be an “integrated enterprise,” then the employees of these entities will all count toward the 501-worker threshold.

The Minimum Wage Guide commissioned by WLA and WRA can help you determine if you have “integrated enterprises.” As the guide points out, even if businesses have separate names, looks or “feels,” they may be counted as one employer if they:

  • Share common management
  • Have centralized control of labor relations
  • Have some common ownership or financial control

“Joint employment” is another gray area that can trigger the faster increase schedule. You might be considered a joint employer if you have temporary workers through a staffing agency or your business contracts with a landscaping and gardening service. The factors that determine whether or not you must consider these workers in your employee count include 1) the degree of direct or indirect supervision; 2) the power to determine pay rates; 3) the right to (directly and indirectly) hire, fire, or modify employment conditions; and the 4) the preparation of payroll and the payment of wages.

Given the complexity of this classification, if you have the possibility of being a joint employer or having an “integrated enterprise,” you may want to contact the Seattle Office of Civil Rights to ensure that you are following the law. For more detailed information, you should contact a wage and labor lawyer.  Please refer to our vendor partners to find attorneys specializing in hospitality or call our office to connect with advisory network now available through our partnership with the WRA.

 

Additional Articles:

Employer Types and Schedules

Tips

Posting Requirements

 

Additional Resources

WLA/WRA Guide to Seattle’s Minimum Wage

Seattle Minimum Wage Ordinance

Fact Sheet for Large Employers (501 or more employees)

Fact Sheet for Small Employers (500 or fewer employees)

City of Seattle Minimum Wage and Wage Theft Workplace Poster

AH&LA asks members to help fight patent trolls and the risk of frivolous lawsuits.

AH&LA asks members to help fight patent trolls and the risk of frivolous lawsuits.

(July 7, 2015) In the next few weeks, the United States House of Representatives is expected to vote on The Innovation Act of 2015 which will help protect the hospitality industry from frivolous lawsuits brought by patent trolls. The American Hotel & Lodging Association (AH&LA) is urging members to ask their congressional representatives to support this critical legislation.

“Patent trolls” purchases old patents with the sole purpose of using these patents to threaten expensive lawsuits in order to extort money from legitimate businesses. They are hurting the hotel industry by using the threat of litigation to force hotels to settle dubious claims or pay licensing fees.

The Innovation Act of 2015 will help close the loopholes in our legal system that allow trolls to thrive. Of particular importance for our industry, the legislation will:

· Protect end users of products like hotels that offer Wi-Fi service by ensuring claims between a patent owner and the product
  manufacturer go through the legal system first;

· Crack down on abusive demand letters sent by trolls to extract money from innocent business; and

· Deter trolls by giving judges the power to force those who bring frivolous lawsuits to pay all legal fees.

AH&LA has been involved in addressing the problem of patent trolls since 2011 when a company armed with recently purchased patents sent thousands of demand letters targeting hotels and cafes that provided Wi-Fi for customers. The troll demanded as much as $2,500 per location. Wi-Fi router manufacturer Cisco stepped in to defend its customers and reached a settlement in 2014.

The Innovation Act is designed to prevent this kind of trolling. It has strong momentum in Congress, but there are opponents looking to stop the bill in the House. Help ensure its passage by contacting your representatives. Click here to find your representative in Congress.

 

Sample Letter

Subject: Support H.R. 9 – The Innovation Act of 2015

I urge you to support the H.R. 9, the Innovation Act of 2015, when it comes to the House floor. This legislation will take important steps to stop patent trolls from gaming the legal system to extort legitimate businesses like mine.

Patent trolls do not produce goods or services. They contribute literally nothing to the economy. They simply abuse the litigation system and make vague threats to extract money from productive companies.

Patent trolls are hurting the hotel industry. They use the threat of expensive lawsuits to force hotels to settle dubious claims or pay licensing fees. Money paid to trolls for licensing or settlements is money that is not invested in businesses or used to create jobs.

The Innovation Act will close many of the loopholes that allow trolls to thrive. Every reform in the legislation is critical. Only Congress can solve the problem of patent trolls, and I urge to move one step closer by supporting the Innovation Act when it comes to the House floor.

Sincerely,
(Name)
(phone and email address)
(Address)

(You may also include your business name, job title and business contact information.)

Third time is a charm: Record legislative session finally adjourns after Senate reaches deal on closing $2 billion budget hole.

Third time is a charm: Record legislative session finally adjourns after Senate reaches deal on closing $2 billion budget hole.

Washington’s 2015 Legislature adjourned today after a record 176 days and triple overtime session. Despite protracted negotiations and brinksmanship that narrowly averted a partial government shutdown, lawmakers preserved a budget deal that resolved their differences on how to meet the state Supreme Court mandate to put more money into the state’s education system without raising taxes.

Operating budget passed, signed and almost
Last week state lawmakers thought they were heading home after finally passing a budget, yet things did not go according plan. With negotiated agreements on the operating budget, a transportation package and the capital budget in hand, Gov. Jay Inslee and the legislators began last Tuesday expecting they would avoid a government shutdown, complete their work and adjourn sometime Tuesday night. Only the first of those three expectations were met.

Just 30 minutes before a partial government shutdown, the governor signed Senate Bill 6052, making appropriations for the 2015-17 fiscal years. There were big smiles and glowing comments about a “great budget” that lowers college tuition and boosts funding for education, mental health, children’s services and employee salaries without levying new taxes (apart from closing a few “loopholes” and allowing some tax preferences to expire). Those smiles faded fast as legislators returned to their chambers to confront a rising rebellion putting the capital budget, transportation package and even the already passed operating budget seemingly all at risk.

Budget falters on timing of class-size reductions
The budget agreement reached by negotiators assumed Initiative 1351 would be amended to defer its costly requirements. The plan was to delay class-size reductions and changes in the school employee staffing formula for four years, saving an estimated $2 billion. In accordance with that budget agreement, the House passed House Bill 2261, but the Senate was unable to muster the 33-vote supermajority it needed to pass the bill. A contingent of Senate Democrats, largely made up of Senators from the Puget Sound region, withheld their support because they wanted to see a delay in the high school biology test requirement. That created a $2 billion hole in the $38.2 billion state operating budget. This week, however, the Senate passed legislation to delay the high school graduation requirement for two years and to defer class-size reductions for two years.

Agreement found on $16.1 billion transportation package
The budget agreement also faltered on a transportation package that raises revenue, primarily through an increase in the gas tax, to fund new projects and increased maintenance for the transportation system. The 16-year plan spends $8.8 billion on state and local road projects and $1.4 billion on maintenance and preservation. An additional $1 billion would go to non-highway projects, such as bike paths, pedestrian walkways and transit. It also would allow Sound Transit to ask voters to pay for potential expansions of its rail line. This week legislators agreed on an 11.9-cent increase in the gas tax over the next two years and bonds to help cover the costs.

Seattle Minimum Wage Guide: WLA and WRA publish minimum wage guide to help Seattle members comply with complex local law.

WLA and WRA publish minimum wage guide to help Seattle members comply with complex local law.

(June 10, 2015) There is nothing easy about Seattle’s new minimum wage ordinance. Employers have to understand a complicated phase-in schedule, figure out if they are Schedule 1 or 2 employers and navigate through a slew of confusing issues. That’s why WLA and WRA have commissioned a legal analysis of the ordinance, which the two organizations recently released. Their Seattle Minimum Wage Guide  helps members better understand and comply with the complex requirements.

The Seattle Minimum Wage Guide (MWG), which is available here, was prepared by an attorney and evaluates the Minimum Wage Ordinance as well as the related Rules and FAQ posted by the City of Seattle. It also includes a discussion of the new Administrative Wage Theft Ordinance and Washington State’s disclosure law concerning service charges. Government action, either through additional legislation or rules, is still needed to clarify several aspects of the ordinance.

The guide isn’t intended as legal advice and is no substitute for legal advice. If you have any questions about the information provided, or if you have any concerns or confusion about how the information below applies to your workplace, we strongly encourage you to seek the advice of a knowledgeable wage and hour attorney.

 

Supporting Articles

Tips in Seattle: Understanding what the new minimum wage ordinance means for employers with tipped employees (June 2, 2015 WAlodging.org)

City of Seattle releases final administrative rules, an FAQ and workplace poster as first wage increases go into effect on April 1 under Minimum Wage Ordinance (March 31, 2015, WAlodging.org)

 

Additional Resources

WLA/WRA Guide to Seattle’s Minimum Wage

Seattle Minimum Wage Ordinance

Fact Sheet for Large Employers (501 or more employees)

Fact Sheet for Small Employers (500 or fewer employees)

City of Seattle Minimum Wage and Wage Theft Workplace Poster

WLA and WRA combine membership and communications teams in advance of combined operations.

WLA and WRA combine membership and communications teams in advance of combined operations.

(June 16, 2015) The Executive Committees of the Washington Lodging Association and the Washington Restaurant Association have approved transition plans for communications, membership and business development in preparation for combining operations by October 1, 2015.

Under the approved plans for member services, the WLA and WRA membership teams will start working together in July, and area coordinators who already work with WRA members will begin reaching out to WLA members in August. The unified hospitality association will have ten area coordinators based around the state working with restaurant and hotel members. WRA’s current area coordinators have close ties to the communities and businesses where they work, and they are well positioned to engage members in the new association.

The WLA and WRA communications teams joined forces in May to expand members’ access to information and resources. In July, WLA member properties and allied member businesses will receive Washington Restaurant, WRA’s monthly magazine, which will have an in-depth look at the merging of the two associations.

A branding process for the new association will kick off next month, and the new name and logo for the unified hospitality association will be unveiled next summer. The WRA and WLA logos and websites will continue to be used until the launch of the new brand.

The business development department will work with allied members to deliver an expanded array of services to members. It will also oversee signature events currently produced by the two associations, including WLA’s Annual Convention & Trade Show and the Northwest Food Services Show.

WLA and WRA are joining forces to deliver even greater value to their members and to increase their capacity to act quickly, with greater resources and greater impact, to meet political and regulatory challenges at both the state and local level. The two organizations signed a memorandum of understanding on April 7 that is serving as a blueprint for combining forces.

If you have questions or comments about the creation of the new hospitality association, please email info@walodging.org

 

ADDITIONAL ARTICLES

Creation of stronger, unified hospitality association moves forward with signing of memorandum of understanding (April 30, WAlodging.org).

Tips in Seattle: Understanding what the new minimum wage ordinance means for employers with tipped employees.

Tips in Seattle: Understanding what the new minimum wage ordinance means for employers with tipped employees.

The Washington Lodging Association and Washington Restaurant Association commissioned a legal analysis of Seattle’s Minimum Wage Ordinance to help their members understand and comply with the complex new law. The result is the Seattle Minimum Wage Ordinance Guide (MWG), which gives an overview of all aspects of the wage law. The two associations are also partnering on a series of articles, the first of which looks at tips. Tips: An overview of the legal requirements.

The Seattle Minimum Wage Ordinance is complex, and how it handles tips is particularly complicated.

First off, you need to know that there are different tip rules for Schedule 1 and Schedule 2 employers. Figure out which type of employer you are here. You’ll see that while the number of employees counts, size isn’t the only difference between the two types.

Schedule 1 employers, also called “large employers,” are allowed to use tips towards meeting the difference between minimum wage and minimum compensation. What are the differences? Click here to learn the difference. (Also, check page 16 of the MWG). Want to know what payments are included in compensation? Check the bottom of page 18 of the MWG).

If you are a Schedule 2 “small employer,” you can apply tips towards an employee’s minimum compensation if the tips are:

• Retained by the employee.
• Reported to the IRS (as all tips should be).

Tips can only bSmall employers can only count tips towOnly counted during time spent by the employee working in a tipped position. (If they do something non-tipped, it can’t you can’t count it. Learn about tipped positions at the top of page 22 in the MWG).
Minimum wage and overtime laws are typically applied on the workweek basis, and we recommend you average tips over the workweek. Averaging tips over the workweek will be more consistent, less confusing, and less likely to be viewed as a violation. (See pages 22 and 23 of the MWG for more on this.)

For large employers, applying tips towards minimum compensation can create complications in calculating the employee’s overtime rate of pay. Find an examplehere. (Also see the MWG page 24 and 25. Overtime calculation rules are on page 11.)

Be sure to keep payroll records for at least three years. Tips that demonstrate the payment of minimum wages and minimum compensation to each employee must be included in your records. (See page 11 of the MWG).

Give written notice if you count tips in wage calculations If you are going to count tips in the wage calculation, you must provide written notice to your employees with specific information or have a poster on display that details this information. You can get a breakdown of that information on pages 26 and 27 of the MWG. Or, you can use these sample letters as a guide:

Sample Letter: Current Tipped Employees
Sample Letter: Tipped Employees At Time of Hire

Finally, there are many ways in which service charges and tips go hand-in-hand. We will be covering service charges in future versions of this email update. For now, you can read extensively about service charges in the MWG.

For more information about the MWG, or help with questions about the implementation of the new Seattle Minimum Wage ordinance, please call WLA at 206-306-1001.

When a dog is not a pet: Five things you should know about service animals.

When a dog is not a pet: Five things you should know about service animals.

It’s been 25 years since Congress passed the Americans with Disabilities Act (ADA), guaranteeing basic rights for people with disabilities, including full and equal access to your property and services. While many ADA requirements are related to physical accessibility, in 2010 the Department of Justice issued revised ADA regulations that clearly define what can and cannot be asked about service animals. Here are five important things your front desk staff should know when welcoming guests with service animals.1. Does our “no pets” policy apply to service animals?
Legally, a service animal is not a pet. You are required to modify your “no pets” policy to allow the use of a service animal by an individual with a disability. A “no pets” policy may be continued, but you must make an exception to your general rule for service animals.

Under the 2010 revisions, service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. The only other animal that can qualify under the ADA as a service animal is a miniature horse. A hotel is allowed to consider certain factors in determining whether a miniature horse can be appropriately accommodated within the hotel facility. These include whether the facility can accommodate the size and weight of the miniature horse and whether the miniature horse is housebroken.

2. We charge a deposit and a pet fee. Can we also require this for a service animal?
No deposit, fee or surcharge can be assessed for the service animal, even if the hotel routinely charges a pet fee. If the hotel normally charges for damages caused by pets, then the hotel may charge for any damage caused by the service animal.

3. How do we determine if it is a legitimate service animal?
There is no ADA requirement that the owner carry any certification papers showing that the animal is a service animal. When it is not obvious what service an animal provides, staff may ask two questions:

1. Is the dog a service animal required because of a disability?

2. What work or task has the dog been trained to perform.

Staff cannot ask about the person’s disability, require medical documentation, require a special identification card or training documentation for the dog, or ask that the dog demonstrate its ability to perform the work or task. No inquiries should be made if the answers are readily apparent (such as a guide dog leading a person who is blind).

4. Can we ask that service animals be kept out of the breakfast room?
Under the ADA, businesses that serve the public generally must allow service animals to accompany people with disabilities in all areas of the facility where the public is normally allowed to go.

5. Can we ever ask service animal owners to remove their animal from our premises?
A service dog’s professional behavior and good grooming are necessary for it to be protected under the ADA. An individual may be asked to remove his or her service animal if it:

• Makes a mess on the floor

• Bites or jumps on another patron

• Wanders away from its owner

A fact sheet on service animals published by the Northwest ADA Center notes that a service animal may be removed if it continuously disturbs patrons; for example, if it is repeatedly barking. However, it should first be made clear that the service animal is not just doing its job. Barking may be how the dog performs its job. Find out first!

For additional information on how the Americans with Disabilities Act applies to hotels in Washington State, WLA members are encouraged to consult their Washington State Hospitality Law Manual (pp. 206-216). To request a replacement copy, click here. To learn more about this WLA member benefit, click here.

Compiled from the Washington State Hospitality Law Manual; the U.S. Department of Justice Civil Rights Division, Disability Rights Section fact sheet on service animals and the Northwest ADA Center.

AH&LA educates lawmakers and consumers about deceptive online booking practices.

AH&LA educates lawmakers and consumers about deceptive online booking practices.

(May 27, 2015) Online travel bookings have grown rapidly over the past several years and now make up 30 percent of all online sales. Unfortunately, fraudulent travel booking websites are also booming.

Rogue sites are tricking consumers into thinking they are booking directly with a hotel, when in fact they may be stealing credit card information or making promises about types of rooms or reward benefits without the hotel’s knowledge.

The American Hotel & Lodging Association (AH&LA) has been working to shed light on the deceptive practices of some third party online travel company affiliates. Its aggressive media campaign and outreach on Capitol Hill is bringing results.

In March, AH&LA launched its campaign with a well-attended panel on Capitol Hill to begin to educate Members of Congress and their staff about these misleading practices that trick consumers into thinking they are booking directly with a hotel. These efforts recently led Senator Grassley, Chair of the Senate Judiciary Committee, to send a letter to the Chairwoman of the Federal Trade Commission (FTC), asking about the Commission’s work on deceptive hotel booking sites. Since the Judiciary Committee has some jurisdiction over the FTC, the Chairman’s letter underscores the urgent need for action by that body.

The letter, which you can access here, highlights AH&LA’s key concerns regarding these affiliates. It follows another letter sent by the Arizona delegation to the Justice Department earlier in May.

AH&LA’s media efforts have also been productive, generating more than 80 million media impressions. The latest news stories include a recent news segment on CBS This Morning by consumer advocate Peter Greenberg, a news story by KGO San Francisco, a Yahoo Travel video story, a column by known consumer watchdog Christopher Elliot in the Washington Post, and articles in the Los Angeles Times and by Mainstreet.com.

Higher state revenue forecast unlikely to resolve budget standoff before end of special legislative session.

Higher state revenue forecast unlikely to resolve budget standoff before end of special legislative session.

(May 29, 2015) Gov. Jay Inslee called legislators back for a second special session today after they failed to resolve the budget impasse in the first special session. The distance between the Republican-dominated Senate and Democratic House is so great that even the 3% increase in the latest revenue forecast did little to bridge the gap over taxes and how to fund education.

TK Bentler, WLA’s government affairs counsel, provided this overview of the key issues going into a second special session:

Is there a need for new taxes or can the budget adequately be funded within current law revenues?
The May 18th Revenue Forecast increased the General Fund State account by $106 million for the 2013-15 biennium and an additional $309 million for 2015-2017. The state also expects more than $100 million extra in federal money for 2015-2017 and potentially an increase in marijuana tax revenue. Republicans say that the new revenues mean there is no need for any new taxes. Democrats disagree. The Governor acknowledged that new revenues mean the size of the tax package that he initially proposed can be scaled back, but he continues to push for new revenues as does House Democratic leadership alleging the Republican budget is unsustainable without additional revenues.

If new revenue is necessary, where should it come from?
During the special session, Democrats focused on two major sources of revenue: a potential capital gains tax on the state’s wealthiest people and a tax/fee on carbon. Republicans adamantly oppose both those sources. Republicans also note their staunch opposition to the increase in the B&O tax on services which was included in the initial House Budget. However, prior to the most recent forecasts, there had been some signal from the Republican leadership that they were willing to consider some of the other, relatively smaller, tax “loophole” changes proposed by Democrats such as the tax on bottled water in exchange for enactment of their “jobs package” which includes extension of some tax preferences for targeted industries.

Funding the McCleary Decision –– Property Tax levies and Teacher Salaries
Both sides are close on the level of appropriation needed to adequately fund education. The biggest difference is that the Senate appropriates less to “catch up” on teacher cost-of-living increases. Greater differences arise from their respective proposals for how to respond to the Supreme Court’s demand that the Legislature address the disparity between rich and poor school districts which results from differing local property tax levy capacity.

Since many districts use local levies to increase teacher pay, the what and how of teacher compensation is also a key negotiating issue. Republicans propose a “revenue neutral” property tax reform package that would lower local property tax levies and raise the state school levy. They would also establish a statewide salary system for teachers with regional adjustments for differential cost of living. Taxpayers in property-rich districts, largely in the Puget Sound corridor could see their taxes increase under that proposal while about 60% of taxpayers would see their property taxes decline.

Democrats oppose the “levy swap,” and instead propose a capital gains tax to raise money for education while further studying how to address the need to equalize funding among rich and poor districts.

Addressing Climate Change – Cap & Trade, Low Carbon Fuel, and the Transportation Budget
The Governor continues to insist that this Legislature must act on his climate change initiative. Republicans have generally opposed taxes on carbon, whether in the form of the governor’s proposed Carbon Pollution Act (CPA) or the Low Carbon Fuel Standard (LCSF). To prevent the Governor from imposing the LCSF by executive order, the Senate’s transportation package included a “poison pill,” which would take money away from transit and other environmental priorities in the transportation budget if an LCSF is imposed. That remains a stumbling block for transportation negotiations.

Though their ideas of a path forward differ from the Governor’s, Democrats in the House and Senate still seem to be pushing hard for some carbon pricing mechanism. The House Appropriations Committee held a hearing on a proposed substitute for HB 1314, the Governor’s carbon pollution market program, but in the face of broad opposition House leadership appears to have put that bill aside. That, in turn, seems to have increased House D commitment to removing the poison pill, perhaps stiffening their support of the low carbon fuel standard.

The Senate proposed a number of transportation system “reforms,” most of which the House and Senate transportation negotiators have been able to work through. But they continue to face a major stumbling block regarding the use of sales tax revenues from highway construction projects. Currently those sales tax revenues are part of the general fund and are relied upon for the operating budget. The Senate shifts those revenues to the transportation budget. The House insists that such a shift cannot be made without identifying an adequate and sustainable source of replacement revenues to keep the operating budget whole. Resolving that issue is essential to reaching agreement on both the operating and transportation budgets.

WHAT’S NEXT?
To avoid a partial government shut-down, Legislators must pass an operating budget before July 1. A second special session convened on May 29 would have to end by June 27. History would suggest that legislators will be unwilling to compromise and unable to conclude their work much before then. But this year there is tremendous pressure to finish before June 12. This is because with the US Open at Chamber’s Bay, legislators cannot count on finding available or affordable lodging near Olympia later in the month and traffic congestion is expected to add hours to their commute times. That may create enough incentive for budget negotiators to quickly reach agreement on the unresolved issues and adjourn in early June.

Negotiators are keeping their cards pretty close to their vest, so it’s difficult to predict what a compromise might look like. However, it is unlikely that the Legislature will adopt any major new taxes, whether a capital gains tax or carbon pollution fee, or increase the B&O tax.

Some new revenue may be brought to the table by allowing some tax “loopholes” to sunset. Negotiators will likely push the property tax levy and teacher bargaining questions forward for consideration next year while reaching a compromise on the amount allocated for teacher cost of living raises. There’s some indication that a compromise could be reached on phasing in a low carbon fuel standard and possibly shifting some portion of future highway construction sales tax revenues to the transportation budget. If not, the transportation package which has been a top priority for the business community for five years could be tabled until 2016.

2015 edition of Washington State Visitors’ Guide driving travelers throughout Washington State.

2015 edition of Washington State Visitors’ Guide driving travelers throughout Washington State.

2015_WVG_CoverGolf-smaller
2015_WVG_CoverSeattle
2015_WVG_CoverWineCountry-smaller

Each spring the Washington Lodging Association publishes our state’s definitive travel resource, and this year the Official Washington State Visitors’ Guide will wow nearly one million readers with an introduction to Washington’s state and national parks, hiking and biking ideas and Washington trips of a lifetime.Published in partnership with the Washington Tourism Alliance and SagaCity Media Inc., the 2015 Visitors’ Guide engages both first-time visitors and seasoned Washington travelers. It is featured at visitor centers and tourist locations in nine states. It is also prominently displayed on newsstands and at checkout counters at key retailers such as Barnes & Noble, QFC and Whole Foods. In April it arrived at the homes of 65,000 subscribers to the Seattle Met and Portland Monthly magazines.

Even more prospective travelers are connecting with the Visitors’ Guide online on ExperienceWA.com, which the Washington Tourism Alliance operates as the state’s destination marketing website, and on StayInWashington.com, WLA’s consumer website. Travelers also read the Visitors’ Guide in versions optimized for iPads, Android tablets, and smartphones or have a copy sent by mail.

See why the Visitors’ Guide is in such high demand by reading it online or ordering your own free copy.

Be sure to also look at how WLA is supporting its members and advertisers on StayInWashington.com with a wealth of travel stories and easy-to-use accommodation directories. WLA lodging members receive individual pages on this travel site that include a photo and description. Please email Jen Hurley at jenniferh@warestaurant.org for more information.

Strong lodging industry is outperforming growth in national economy.

Strong lodging industry is outperforming growth in national economy.

(May 1, 2015) The hotel industry is firing on all cylinders, according to Jan Freitag, STR’s senior VP of strategic development. All key performance indicators are at all-time highs, and in a recent Hotel News Now column Freitag forecasted more record-breaking demand and revenue numbers. In Washington State, March occupancy was 65.5 percent and with the Seattle market driving up the average with 74 percent occupancy for the month.

U.S. figures for occupancy were slightly higher and reached the highest ever recorded in March (66.8 percent). The industry as a whole sold more than 100 million room nights, which was 3.3 million room nights more than last year. Washington also saw strong RevPAR at $72.07, up 8.2 percent. Washington’s average daily rate for March was $110 ADR, up 5.3 percent from 2014 compared to a 5 percent increase nationally. Seattle enjoyed a 6.9 percent growth in ADR to reach $128.82.

The Hotel Industry’s Pulse (HIP) indicator, a predictive analytic by e−forecasting, also showed positive growth for the industry. HIP uses hotel jobs, hotel capacity and spending on hotels as demand and supply indicators for business activity.

The hotel industry surpassed the national economy over the past year reported e-­forecasting CEO Maria Sogard in a recent Hospitality Trends article. “In the last twelve months – March 2014 to March 2015 – overall economic activity, measured by e-forecasting.com’s monthly US GDP – rose by 2.8 percent. Over the same period, economic activity in US Hotels, measured by HIP, increased by 4.2 percent.” Sogard said.

Additional Resources

Hotel News Now infographic on March 2015 performance indicators

Freitag’s 5: Is sustained supply growth here? (April 24, 2015 Hotel News Now)

Solid Gains for US Hoteliers in March (April 16, 2015, Hospitality Trends)

WLA members receive discounts on STR reports and have access to reports for Washington, the Pacific and five Washington markets. Click here to request the most recent report.

 

Creation of stronger, unified hospitality association moves forward with signing of memorandum of understanding.

Creation of stronger, unified hospitality association moves forward with signing of memorandum of understanding.

(April 30, 2015) The Washington Lodging Association and the Washington Restaurant Association have made significant progress in their joint effort to create a new, unified hospitality association. The two organizations signed a memorandum of understanding on April 7 that will serve as a blueprint for combining forces. An extensive due diligence process is now underway.

The new hospitality association will leverage the strength of each organization to deliver even greater value to members. It will also have increased capacity to act quickly, with greater resources and greater impact, to meet political and regulatory challenges at both the state and local level.

The combined hospitality association, which has yet to be named, will be based in Olympia, and Anthony Anton, WRA’s current president & CEO, will lead the new entity. The Board of Directors will be governed for the first two years by an Executive Committee made up of dual officers from WLA and WRA. In 2016, a new Board will be seated that will include nine board members elected based on the number of employees at their restaurant or hotel, six at-large board members and three allied members. The Seattle and Spokane lodging and restaurant chapters will also have seats on the Board. Click here to see the proposed governance structure.

Staffing will correspond to the needs of members and the mission of enhancing members’ success. By offering significant efficiencies of scale, the new administrative support structure will create a stronger financial base and optimize members’ investment. The new organization’s combined leadership capabilities and optimized staffing will also offer more opportunities for innovation and expanded capacity to support and advocate for members.

Both organizations have seen that threats to the business of hospitality at the state level and in a growing number of Washington cities and counties make it imperative for the industry to have greater influence in the political arena. The unified hospitality association will be even better positioned than two separate organizations to meet these challenges. It will have a stronger voice in government affairs and greater resources to respond quickly and effectively to attempts to change how members do business.

WLA and WRA have also partnered in establishing H.I.H.I.T., the Hospitality Industry Health Insurance Trust that gives members access to medical and dental insurance plans not available in the general marketplace. Under the new association, H.I.H.I.T. will continue to offer flexible, affordable insurance designed for the needs of hoteliers and restaurateurs.

WLA will provide regular updates about the process and members are encouraged to email comments to info@walodging.org. Member input will also be sought through upcoming surveys to help the unified organization better understand member needs.

LEGISLATIVE UPDATE: Cut-off kills increases in state’s minimum wage.

LEGISLATIVE UPDATE: Cut-off kills increases in state’s minimum wage.

(April 9, 2015) April 1 was the deadline in Olympia for bills to pass out of policy committees in the opposite chamber. The most notable legislation to fail at the cut-off was a package of far-reaching labor bills, including HB 1355 which would have raised the state’s minimum wage to $12 over four years. Despite a well-choreographed campaign, the bill died in the Senate Commerce and Labor Committee when Senator Michael Baumgartner (R-6th District) refused to let it pass out of the committee. In response, supporters promise a 2016 ballot initiative with the slogan “$16 in ’16.”Wealthy businessman Nick Hanauer, a strong proponent of higher minimum wages, told The Seattle Times “If the Legislature doesn’t act to raise the minimum wage, we’re going to the ballot with a statewide $16-an-hour minimum-wage initiative in 2016.”

He also reported that he and his supporters have already done polling and policy analysis, and they plan to start collecting signatures next year for a ballot measure that would increase the minimum wage to $16 and introduce sick leave requirements.

The other labor bills to fail in Olympia at the cut-off were HB 1356, which would have required employers with more than four full-time equivalent employees to provide paid leave to workers, and HB 1646 which would have modified the State’s Equal Pay Act. This second bill would have prohibited less favorable employment opportunities based on gender and prohibited retaliation for certain workplace wage discussions.

Budget Negotiations Begin

With less than a month left in the regular Legislative Session, activity is moving away from committees on to the floor and behind closed doors as caucuses and budget negotiators work to resolve the major policy and budget issues that divide them. Although some still say they can complete their work within the allotted timeframe, most expect one or more special sessions will be needed. Staff have been told not to schedule vacations before July.

Both House and Senate have passed their respective budget proposals, and the differences between the two are stark. Both budgets invest substantially in education and mental health funding to meet court mandates, but they are far apart on key issues:

HOUSE BUDGET PROPOSAL$1.5 billion in new taxes

Recognizes and funds state employee collective bargaining agreements.

Freezes tuition at colleges and universities.

SENATE BUDGET PROPOSALNo new taxes

Rejects those CBAs and allots several million less for pay increases.

Reduces tuition at those educational institutions.

The Senate’s $38 billion budget proposal is characterized as a “No New Taxes budget.” The Republican budget taps $325 million from marijuana taxes. Another $381 million is found in fund transfers. Fifteen small tax exemptions are allowed to expire to raise another $40 million.

By contrast, the $38.8 billion House budget relies on almost $1.5 billion in new tax revenues found in HB 2224, an omnibus revenue bill. The two biggest elements of that bill include:

1. $570 million from a 5% Capital Gains tax applying to single persons earning over $25,000 in investment profits (or married couples earning over $50,000). Retirement earnings and sales of primary residences are exempt, as are any other items that would not be reportable on line 13 of the federal income tax return.

2. $532 million comes from raising the 1.5% B&O service rate to 1.8%. The remainder is made up by closing “tax loopholes,” including limiting sales tax exemption for non-residents, imposing sales tax on out-of-state internet retailers, and repealing the sales tax exemption for bottled water.

Carbon pricing, primarily through a cap and trade program, had been proposed by the Governor as a major funding source but was not moved forward in the House. Finance Committee Chair Reuven Carlyle (D-36th District) said that there was interest in continuing to work that bill so there is some possibility that carbon pricing will re-emerge as a potential revenue source during budget negotiations.

Entering the final weeks of the Legislative session, policymakers now have a good understanding of the major policy differences they must resolve, and the somewhat tenuous control that leadership may have over the majority caucuses in the House and Senate. It will be difficult to make deals, but deals will be made. It remains to be seen if the majorities will hold or if new coalitions will emerge as those deals get cut.

Prom season challenges properties to review policies to protect against damage and possible claims of discrimination.

Prom season challenges properties to review policies to protect against damage and possible claims of discrimination.

(April 10, 2015) It’s spring and many hotel managers are faced with the question of how to respond to minors seeking guestrooms for prom and graduation celebrations. This year there is added urgency to how you answer this question because hotels in some states have fallen prey to internet “trolls” looking to file lawsuits for discrimination against minors.

In Washington, some hotels refuse accommodations to anyone under 18 on the grounds that minors cannot enter a legally binding contract in our state. This approach has not been tested in court, and Washington does not have a statute that specifically addresses the rights of innkeepers to restrict the renting of rooms to minors.

The Washington State Hospitality Law Manual, Third Edition, written for WLA members by Irv Sandman of Sandman Savrann and a team of hospitality law specialists, notes that Washington State law is ambiguous on the issue of accommodating minors. It also notes that “some legal authority indicates that refusing to provide accommodations to underage persons is discriminatory and in violation of state anti-discrimination laws. This theory has not been tested in a Washington court.”

An alternative to a blanket policy against renting accommodations to minors is to implement and enforce policies regarding noise after certain hours, alcohol in guestrooms, activities in hotel common areas after certain hours, and the number of persons who may occupy one room at any time. These policies need to be reasonable and justified, and all guests need to be put on notice of the policies.

The Law Manual, which is provided to WLA members free of charge, also suggests strategies that include:

Requiring at least one parent’s signature during the registration of a minor.

Making it clear in the rules that if eviction occurs, the guest will not receive a refund on the room or the cash deposit if one has been received.

Considering the hiring of extra security personnel if the size of the party warrants it. Some hotels have been sued because they failed to have sufficient security personnel to control abusive behavior.

Checking the rooms while the guests are leaving to substantiate any claims for damages.

WLA members should refer to their copies of the Washington State Hospitality Law Manual (pages 16-19) for additional information on what to include in these kinds of policies and what additional steps you can take to protect your guests and properties from disturbances and damage. Lawsuit Alert Last year we sent out a scam alert about emails that appeared to be trolling for the opportunity to file lawsuits over lodging properties’ policies against renting rooms to minors. Hoteliers in California, Michigan and Kansas reported receiving similar emails, and several who replied with their policies reported receiving demand letters from an attorney.

The California Hotel & Lodging Association recently sent out another alert to its members about new legal claims against California properties who replied to emails similar to last year’s scam. California’s Fair Employment & Housing Act and Unruh Civil Rights Act prohibit blanket policies against denying accommodations to people solely because they are minors, making California properties more likely to be targets of trolling for opportunities to sue.

WLA has not heard of a similar incidence in Washington, but it is strongly recommended that hotels do not respond in any way to emails requesting rooms for minors. Read more about the email scam here.

If you are a WLA member and need a replacement copy of the Law Manual please email info@walodging.org. To learn more about becoming a WLA member, please contact Jennifer Hurley at 360- 956-7279 or jennifer@warestaurant.org

 

ADDITIONAL RESOURCES

Obligations and Liabilities Relating to Providing Guestrooms to Minors in Connection with Prom Nights and Graduation Parties,” (Hotel-Online.com, August 3, 2010)

Accepting Minor Guests in Your Hotel: A Checklist for Handling Challenges of Underage Guests,” (HospitalityNet.org, May 16, 2004) Age Discrimination Suit Filed Against Holiday Inn Express Hotels in Michigan for Turning Away People who are Older than 18 but Under 21,” (Detroit Free Press, October 21, 2004)

 

Seattle’s new wage theft law requires employers to post written notices in languages commonly spoken at their workplace.

Seattle’s new wage theft law requires employers to post written notices in languages commonly spoken at their workplace.

(April 3, 2015) Under Seattle’s Administrative Wage Theft Ordinance, which went into effect on April 1, the newly created Office of Labor Standards (OLS) can investigate workers’ complaints of nonpayment of wages and tips. OLS also has the authority to ensure that workers who have not been paid properly receive full remedies, including back wages plus interest, and it can also impose civil penalties for failure to follow notice requirements.

The Administrative Wage Theft Ordinance, which was signed into law in December 2014, requires employers to:

· Provide a written notice to employees at time of hire or change of employment containing the employer’s name, physical address
and contact information, pay rate, pay basis, regular pay day and tip policies.

· Pay all wages and tips owed to employees on a regular pay day.

· Provide written notice to employees each time wages and tips are paid detailing employees’ gross wages and tips, rate of pay,
pay basis and all deductions.

· Provide written notice (such as a workplace poster) to employees that they are entitled to their rights under the ordinance.
Notices must be in English, Spanish and other languages commonly spoken at a given work site. (OLS will release posters in
other languages later in April.)

· Keep payroll records for at least three years for employees covered under the ordinance.

If an employer fails to promptly comply with the remedy defined in a OLS Director’s order, the City of Seattle has the authority to refuse to issue or revoke a business license. Charges can be filed up to three years after an alleged violation. OLS will not impose penalties in the first year for failure to follow wage theft notice requirements.

The new Wage Theft Ordinance does not replace the City of Seattle’s criminal investigations of wage theft. It remains a crime under Seattle Municipal Code (SMC) 12A.08.060 to withhold payment of wages and tips owed to employees.

Resources:

Workplace Poster (English)

Workplace Poster (Spanish)

Template for Notification of Employment Information (English and Spanish) (Also available in a Word doc on OLS website here.)

For more information, visit www.seattle.gov/wagetheft or email questions to wagetheft@seattle.gov.

Stan Bowman joins WLA as the association’s new president and CEO.

Stan Bowman joins WLA as the association’s new president and CEO.

StanBowman(April 1, 2015) Stan Bowman, a skilled executive and policy advocate with a strong background in legislative and regulatory affairs in both Washingtons, is WLA’s new president and chief executive officer. He replaces Jan Simon who retired on March 31 after leading WLA for 15 years.

Stan has more than 20 years’ experience in association management and public affairs and served as executive director and lead lobbyist for the American Institute of Architects Washington Council from 2004 to 2014. He also brings extensive experience advocating for the hospitality industry. He was the director of government affairs for the Washington Restaurant Association (WRA) from 2001 to 2004, leading a team responsible for lobbying, grassroots advocacy, public relations and coalition development. During his tenure, he oversaw the passage of many new laws benefitting the hospitality industry including landmark unemployment insurance reform, unclaimed property reform that saves the industry tens of millions of dollars each year and the adoption of the national model FDA Food Code for use in our state.

His career started in the other Washington for members of Congress and associations. In 2014, he founded Bowman Association & Advocacy Management, which offers operational management and government relation services to nonprofits. Stan holds Bachelors of Arts degrees in political science and communications from Northwestern College in Iowa.

As WLA’s new president & CEO, Stan’s responsibilities include advancing the plan to partner with WRA in creating a combined hospitality association. The WLA Board of Directors has been in discussions with WRA on combining the two associations into one organization in order to deliver even greater results to members and the industry.

“It is an important time for WLA, and we are extremely fortunate to have Stan lead our staff. He has many years of high level of association management experience, a deep knowledge of Washington State politics and an understanding of the hospitality industry,” says Matt Van Der Peet, WLA’s chair elect and general manager at Sheraton Seattle Hotel.

If you would like to contact Stan, please click here to email or call 206-306-1001.

Read about Jan Simon’s retirement.

Learn more about the establishment of a new hospitality association.

City of Seattle releases final administrative rules, an FAQ and workplace poster as first wage increases go into effect on April 1 under Minimum Wage Ordinance.

City of Seattle releases final administrative rules, an FAQ and workplace poster as first wage increases go into effect on April 1 under Minimum Wage Ordinance.

(March 31, 2015) The new Seattle Office of Labor Standards (OLS) has released the final Administrative Rules for the City of Seattle’s complicated new Minimum Wage Ordinance just prior to the first wages increases going into effect on April 1. OLS has also released an expanded Frequently Asked Questions (FAQ) and a workplace poster, which complies with the notice and posting requirements of the ordinance.

Businesses in Seattle with more than 500 employees and franchisees, regardless of their size, must begin paying employees a minimum wage of $11 an hour on April 1. They will have three years to reach the $15 minimum wage if they do not provide health care coverage and seven years if they do. Businesses with 500 or fewer employees that pay a flat hourly rate and do not offer health insurance benefits must also start paying a minimum of $11 an hour on April 1 and reach $15 by January 1, 2019. There are separate phase-in schedules for small businesses that pay health benefits and/or report employee tips to the IRS.

The Seattle Hotel Association and the Seattle Restaurant Alliance with support from WLA and the Washington Restaurant Association were successful in their efforts during the rulemaking process to have service charges recognized as commissions. As defined in the rules, service charges paid to the employee may be considered commission and therefore counted as wages. However, the rules also stipulate that employers in the food/hospitality industry must disclose the amount of the service charge payable to the employee on the menu and on an itemized receipt.

The Final Administrative Rules released on March 27 provide clarification on the following topic areas:

SHRR 90-060 Minors Employers can pay 85% of the hourly rate required by the ordinance for employees under 16 years of age.

SHRR 90-070 Service Charges Service charges (e.g. automatic charges at restaurants or banquet facilities) are not tips, but can be considered commissions to meet Seattle minimum wage requirements above the state’s minimum wage. Employers in the food/hospitality industry must disclose the amount of the service charge payable to the employee on the menu and on an itemized receipt.

SHRR 90-080 Work Study Individuals performing under a work study agreement are not covered by the ordinance. The rules define work study as a job placement program that provides students in secondary and/or post-secondary educational institutions with employment opportunities for financial aid and/or vocational training.

SHRR 90-100 Joint employers The payment rate for employees that are jointly employed by one or more employers (e.g. temporary workers) will be determined by the employer with the most employees. For example, a temporary worker who is provided by a small staffing agency to a large employer must be paid at the Large Employer (Schedule 1) rate, even though the staffing agency is “small.”

Employers can also get clarification on the ordinance in an expanded FAQ and fact sheets available on OLS’s website. Also available is a workplace poster, which includes information employers must provide to employees. Although employers are required to provide the information in English, Spanish and any other language commonly spoken by employees at the particular workplace, OLS has not yet provided translations of the poster. It has announced that posters will be available in a variety of languages in the near future.

Final Administrative Rules

Frequently Asked Questions

Fact Sheet for Large Employers (501 or more employees)

Fact Sheet for Small Employers (500 or fewer employees)

Workplace Poster

April 14 Presentation and Panel Discussion on Minimum Wage Requirements

There will be a presentation for employers on the Minimum Wage and Administrative Wage Theft Ordinances by Karina Bull, interim director for the Seattle Office of Labor Standards Tuesday, April 14, from 7:30 to 9:30 a.m. in the Bertha Landes Room at Seattle City Hall. The event will also inlcude a panel discussion with Evelyn Mendoza, human resources director at Uwajimaya; Molly Moon Neitzel, owner and CEO of Molly Moon’s Homemade Ice Cream; and Nicole Vallestero Keenan, policy director of Puget Sound Sage. Sponsors include WorkSource Seattle-King County Business Services Team, the Seattle Office of Economic Development, and the Seattle Office for Civil Rights. This event is free, but registration is required. Click here to register.

Lawsuit Against Discriminatory Treatment of Franchisee in Ordinance

On the legal front, the International Franchise Association (IFA) and five franchisees are suing the City of Seattle in federal court over the ordinance’s illegal discrimination against franchisees by improperly treating them as large, national companies regardless of their size. Although businesses with fewer than 500 employees have up to seven years to phase in the $15 hour wage, franchisees must follow the three-year, large business phase-in schedule even though they are independent small businesses. The IFA request for a preliminary injunction was recently denied by U.S. District Judge Richard A. Jones, and IFA and the five franchisees are now appealing the judge’s decision to the United States Court of Appeals for the Ninth Circuit. WLA has been a strong supporter of this legal challenge and will continue to keep its members apprised of its progress. Learn more here.

Legislative Update: Bills under consideration in Olympia that could impact your business.

Legislative Update: Bills under consideration in Olympia that could impact your business.

With Washington lawmakers past the midway point in the 2015 Legislative Session, WLA continues to work in Olympia to advance the interests of the state’s lodging industry. Our lobbying team, with support from WLA’s grassroots action network, is actively tracking bills that matter to our industry and educating legislators on the impact specific bills will have on lodging owners, operators and employees. Our members have also been active, contacting their legislators in response to our action alerts.

Close to 3,000 policy bills were introduced this year. Only those that passed out of their chamber of origin by the midterm cutoff on March 11, or have been deemed “necessary to implement the budget” (NTIB), remain under consideration by the Legislature. All together 327 bills passed off the House floor to move forward in the committee process in the Senate. 352 bills that were successful in the Senate moved to the House committee process. The session is scheduled to end April 26, although at least one special session is possible. Here is a review of key bills:

Minimum Wage Increase
The willingness of the Democrat-controlled house to pass union-backed bills is a hallmark of this legislative session. HB 1355, which would increase the minimum wage to $12 an hour over a four-year period, passed the House on a partisan 51-46 vote with all Democrats voting yes. The bill increases the minimum wage to $10.00 an hour on January 1, 2016, then to $10.50 in 2017 and $11.00 in 2018, reaching $12.00 on January 1, 2019. This represents a 27% increase from Washington’s current minimum wage of $9.47 and is 65% higher than the federal minimum wage of $7.25. The bill sets the wage for workers ages 16 to 18 at 85% of the adult minimum wage. If the bill goes into law, in 2020 the Department of Labor & Industries will resume annual minimum wage increases in accordance with the Consumer Price Index.

Speaker Frank Chopp (D-Seattle) and Governor Jay Inslee (D) lauded the bill’s passage in the House as one of the most important milestones of the session. Washington State already has the highest state minimum wage in the country, and WLA and other business groups expressed concern that the increase will cost jobs and hurt the economy, with small business, agriculture and workers entering the labor market expected to be particularly hard hit by an increase. The lack of a training wage is also expected to increase the already high youth unemployment rate. The bill was determined necessary to implement the budget (NTIB) and is continuing through the legislative process.

Paid Sick and Safe Leave
HB 1356, establishing minimum standards for paid sick and safe leave, also passed the House with the support of all 51 Democrats and uniform opposition from Republicans. It requires employers with more than four full-time equivalent employees to provide paid leave to employees for:

1. Specified medical reasons relating to an employee’s or a family member’s health.

2. Reasons permitted under existing law requiring unpaid leave for purposes related to domestic violence, sexual assault, and stalking.

3. Closure of the employee’s place of business or child’s school or place of care due to specified public health emergencies.

The paid sick and safe leave requirements do not apply to employees covered by a bona fide collective bargaining agreement in which the requirements are expressly waived in clear and unambiguous terms. While proponents of the bill argue that it promotes public health by encouraging sick workers to stay home, a recent Freedom Foundation analysis of numerous studies found that mandatory paid sick leave does not reduce the frequency of employees coming to work sick. However well intentioned, this bill will increase the cost of doing business and will ultimately hurt businesses, employees and the economy.

The Senate, with its narrow Republican majority, is less likely to pass paid sick and safe leave legislation. The bill is under consideration in its Commerce & Labor Committee.

Tourism Marketing Act
One of WLA’s legislative priorities for 2015 is the establishment of a sustainable, industry-based funding model for statewide tourism promotion that is supported by all sectors which benefit from tourism. HB 1938 and SB 5916 accomplish this by creating the Washington Tourism Marketing Authority as a public entity to manage financial resources for state tourism marketing and provide state tourism marketing services. It is funded through minimal assessments on businesses within tourism industry sectors.

WLA joins the Washington Tourism Alliance in supporting the legislation, and WLA members have contacted their lawmakers asking them to support HB 1938. The House Finance Committee held a hearing on the bill on March 20, and the date of a hearing before the Senate Ways and Means Committee has not yet been set. Look for future updates and calls to action on this important legislation.

Equal Pay for Equal Work
A bill to update Washington’s existing equal pay law picked up a few Republican votes, passed the House 55-43 and has moved to the Senate. The bill, HB 1646, establishes the Equal Pay Opportunity Act and prohibits the provision of less favorable employment opportunities based on gender. It also prohibits retaliation for certain workplace wage discussions. Although no one testified against the bill in committee, representatives of the Association of Washington Businesses and Washington Policy Center are concerned that the bill would be burdensome for employers and lead to more litigation.

Liquor Markup
Under Washington’s current liquor distribution system, retailers are assessed a 17% fee for selling to bars and restaurants. HB 1343 and its Senate companion bill SB 5301 eliminate this fee which is particularly onerous for hotel bars and restaurants that typically maintain smaller liquor inventories and restock on short notice from retailers. Although the bills appear to have died at the cut off, both were declared NTIB and remain under consideration.

Human Trafficking
SB 5880, a bill to establish the Washington Human Trafficking Reporting Act, would have required the development and implementation of a mandatory training program to teach employees to identify and report human trafficking victims. WLA is very concerned about human trafficking and has helped develop partnerships and practices to prevent this crime through voluntary training. The bill as written, however, is problematic for the industry. It failed to pass the Senate Law and Justice Committee and is expected to be worked on and reconsidered next session.

Music Licensing
In response to business concerns about harassment and inappropriate behavior by representatives of music licensing agencies, HB 1763 requires these agencies to register to conduct business in Washington, prohibits coercive conduct and other inappropriate behavior and establishes penalties including making violation of this act a violation of the Consumer Protection Act. It passed the House 92-6 and is expected to move forward in the Senate.

Tax Exemption for Hostels
HB 1516 provides an exemption from the convention and trade center tax for hostels that primarily sell lodging services on an individual bed, shared room basis. The bill also prevents public facilities districts in King County from levying the state-shared hotel- motel tax on sales of lodging at hostels. It passed the House unanimously.

Unclaimed Property
HB 1551, which is intended to add clarity and efficiency to the administration of unclaimed property, unanimously passed the House. It replaces the current 100% penalty for willful failure to file an unclaimed property report with a revised penalty structure that imposes a 10 percent penalty for failure to file a report or pay or deliver property under a report. Although the companion bill, SB 5543, passed the Senate policy committee, HB 1551 did not move out of the Senate Ways and Means Committee.

WLA and our lobbyist, TK Bentler, are tracking these bills and educating legislators on the impact they will have on lodging owners, operators and employees. Please look for calls to action and contact your legislators when asked so that we can deliver wins for the industry.

 

For more information on WLA’s advocacy work, please contact Stan Bowman by email here or at 206-306-1001.

Higher minimum wage under Seattle’s new ordinance starts April 1.

Higher minimum wage under Seattle’s new ordinance starts April 1.

The minimum wage in Seattle will begin increasing on April 1, 2015 under the complicated $15 minimum wage ordinance approved by the Seattle City Council in June 2014. Seattle hoteliers have been well represented in the process of establishing rules for the implementation of the ordinance and in the legal challenge to the ordinance’s unfair treatment of franchisees as large employers.

The Seattle Hotel Association and the Seattle Restaurant Alliance with support from WLA and the Washington Restaurant Association were successful in their efforts during the rulemaking process to have service charges recognized as commissions. As defined in the rules, service charges paid to the employee may be considered commission and therefore counted as wages. The final Administrative Rules and FAQ were released on the Office of Civil Rights’ website on March 27, 2015, less than one week before the first wage increase requirements take effect.

Complicated Phase-In Schedules
Businesses in Seattle with more than 500 employees and franchisees, regardless of their size, must begin paying employees a minimum wage of $11 an hour on April 1. They will have three years to reach the $15 minimum wage if they do not provide health care coverage and seven years if they do. Businesses with 500 or fewer employees that pay a flat hourly rate and do not offer health insurance benefits must also start paying a minimum of $11 an hour on April 1 and reach $15 by January 1, 2019. There are separate phase-in schedules for small businesses that pay health benefits and/or report employee tips to the IRS.

The Seattle Office of Labor Standards, which was established in November, will enforce Seattle’s minimum wage, paid sick and safe time, and administrative wage theft ordinances. It has released fact sheets for employers and is responsible for the administrative rules.

Seattle Minimum Wage Fact Sheet for Large Employers (501 or more employees)

Seattle Minimum Wage Fact Sheet for Small Employers (500 or fewer employees)

On the legal front, the International Franchise Association (IFA) and five franchisees are suing the City of Seattle in federal court over the ordinance’s illegal discrimination against franchisees by improperly treating them as large, national companies regardless of their size. Although businesses with fewer than 500 employees have up to seven years to phase in the $15 hour wage, franchisees must follow the three-year, large business phase-in schedule even though they are independent small businesses. The IFA request for a preliminary injunction was recently denied by U.S. District Judge Richard A. Jones, and IFA and the five franchisees are now appealing the judge’s decision to the United States Court of Appeals for the Ninth Circuit. WLA has been a strong supporter of this legal challenge and will continue to keep its members apprised of its progress.

Learn more here about the IFA lawsuit challenging the discriminatory treatment of franchisees in the Seattle minimium wage ordinance.

IFA will appeal to federal court to stop Seattle’s discrimination against franchises in new minimum wage ordinance.

IFA will appeal to federal court to stop Seattle’s discrimination against franchises in new minimum wage ordinance.

(March 20, 2015) The International Franchise Association, the world’s largest organization representing franchise owners, announced today that it will appeal a recent decision in federal court that allows the city of Seattle to discriminate against small franchised businesses as part of the city’s 2014 minimum wage law. IFA sought a preliminary injunction, which was denied by U.S. District Judge Richard A. Jones court earlier this week.

IFA and five Seattle franchisees today gave notice that they will appeal Judge Jones’ decision to the United States Court of Appeals for the Ninth Circuit. The original lawsuit was filed in June 2014. It requested fair treatment for franchises under the law, which treats them as large, national companies, rather than the small, locally-owned businesses that they are.

“Franchisees deserve fairness under the law and we will continue to aggressively advocate on their behalf in federal circuit court,” IFA President & CEO Steve Caldeira said. “We are not seeking to prevent Seattle’s minimum wage increase from going into effect. Our appeal will be focused on the blatant discriminatory mistreatment of franchisees under Seattle’s new law and the City’s improper motivation to discriminate against interstate commerce.

“Franchisees compete for the same customers as non-franchised businesses in Seattle, and they face the same challenges other small businesses face and this regulation puts them at a severe economic disadvantage. Therefore, we believe they should be properly categorized as such. Put simply, a small local franchise owner with 10 employees is the same as the small non-franchise business owner,” Caldeira stated.

Starting April 1, large businesses in Seattle – defined as those with more than 500 employees – will be forced to raise the minimum wage they pay their employees to $15 an hour over three years. Smaller businesses will have seven years to phase in the wage increase. The new law classifies Seattle’s 600 franchisees – who own 1,700 franchise locations and employ 19,000 workers – as large businesses simply because they operate as part of a franchise network.

“In reality, these are small, locally-owned businesses that should be given the extra time to plan for the wage increase – just like all other small businesses in Seattle,” Caldeira said.

IFA has argued that this discrimination violates the Commerce Clause of the U.S. Constitution, because 96 percent of the franchises operating in Seattle are affiliated with an interstate commerce network.

 

MORE INFORMATION

Judge Denies IFA Request for a Preliminary Injunction (March 18, 2015)

Request for a Preliminary Injunction against Discriminatory Treatment of Franchises in Seattle’s $15 Wage Ordinance Moves Forward (October 14, 2014)

Union’s Hidden Agenda Drives Pressure on Franchises Says IFA President and CEO Steve Caldeira (Puget Sound Business Journal, September 5, 2014)

Ad Campaign Exposes SEIU’s Hidden Agenda Behind $15 Minimum Wage Law in Seattle (August 20,2014)

Injunction Seeks to Halt Seattle’s Discrimination Against Small Franchisees in New Wage Ordinance (August 17, 2014)

WLA’s Board Supports Lawsuit Challenging Franchise Language in Seattle Wage Ordinance (June 16, 2014)

Lawsuit Filed by IFA and Five Seattle Franchisees against the City of Seattle for Discriminatory Treatment of Franchisees Under New Wage Ordinance (June 11, 2014)

With the denial of its request for a preliminary injunction, IFA vows to keep fighting to halt Seattle’s discrimination against local franchise businesses.

With the denial of its request for a preliminary injunction, IFA vows to keep fighting to halt Seattle’s discrimination against local franchise businesses.

(March 18, 2015) The International Franchise Association, the world’s largest organization representing franchise owners, vowed to keep fighting to block the City of Seattle from discriminating against small franchised businesses as part of the city’s 2014 minimum wage law, after the group’s request for a preliminary injunction was denied yesterday in federal court.

IFA and five Seattle franchisees sued Seattle in June 2014, seeking to block portions of the city’s new law to increase the city’s minimum wage to $15 an hour. The plaintiffs asked the court to enjoin the city from treating franchisees as large, national companies rather than the small, locally-owned businesses that they are.

“Yesterday’s decision is clearly a disappointment but it is not the end of this fight,” said IFA President & CEO Steve Caldeira, CFE. “The ordinance is clearly discriminatory and would harm hard-working small business owners who happen to be franchisees. Those who have set out to destroy the long-accepted, time-tested and proven franchise business model must be stopped. IFA will continue to fight against discrimination of small business owners in Seattle and elsewhere. It was never about Seattle raising the minimum wage to $15 wage, but rather the increase applied in a discriminatory way.”

Seattle’s new law, which takes effect April 1, requires large businesses defined as having more than 500 employees to raise the minimum wage they pay their employees to $15 an hour over three years starting in April 2015. Smaller businesses will have seven years to phase in the wage increase.

However, the Seattle ordinance unfairly requires Seattle’s 600 franchisees, who own 1,700 franchise locations and employ 19,000 workers, to meet the faster three-year deadline for large businesses simply because they operate as part of a franchise network. These small, locally-owned businesses would be treated as large, national companies under the law due to their affiliation with a franchise network. This affiliation, IFA contends, is violates the Commerce Clause of the U.S. Constitution, given 96 percent of the franchises operating in Seattle are affiliated with an interstate commerce network.

The IFA lawsuit argued that the Seattle ordinance defies years of legal precedent clearly defining a franchisee as an independent local business owner who operates separately from its franchisor, which provides brand and marketing materials. IFA also contended that this categorization violates the Equal Protection Clause of the U.S. Constitution, as well as Washington State’s Constitution.

Caldeira said IFA will continue to pursue legal avenues to win a permanent injunction against the portions of Seattle’s ordinance that apply to small business franchises.

A copy of the original motion for a preliminary injunction can be found here. The original lawsuit against the City of Seattle will continue to proceed, with an expected trial date in October.

Go to SeattleFranchiseFairness.com to learn more about the issue and the coalition of Seattle small business owners working together to oppose the franchisee provisions in the city’s minimum wage law.

 

MORE INFORMATION

Background on the Lawsuit Filed by IFA and Five Seattle Franchisees against the City of Seattle for Discriminatory Treatment of Franchisees Under New Wage Ordinance

Request for a Preliminary Injunction against Discriminatory Treatment of Franchises in Seattle’s $15 Wage Ordinance Moves Forward (October 14, 2014)

Union’s Hidden Agenda Drives Pressure on Franchises Says IFA President and CEO Steve Caldeira (Puget Sound Business Journal, September 5, 2014)

Ad Campaign Exposes SEIU’s Hidden Agenda Behind $15 Minimum Wage Law in Seattle (August 20,2014)

Injunction Seeks to Halt Seattle’s Discrimination Against Small Franchisees in New Wage Ordinance (August 17, 2014)

WLA’s Board Supports Lawsuit Challenging Franchise Language in Seattle Wage Ordinance (June 16, 2014)

WLA’s Board of Directors will host luncheon on June 23 in Spokane.

WLA’s Board of Directors will host luncheon on June 23 in Spokane.

The Washington Lodging Association’s Board of Directors is hosting a luncheon for its membership on Tuesday, June 23 at DoubleTree by Hilton Spokane City Center.

At this complimentary event, members will have the opportunity to connect with WLA Directors and fellow members and hear updates on the Association and the industry, including a review of the 2015 legislative session and an overview of WLA plans to partner with the Washington Restaurant Association in creating a new hospitality association.

Our program also features a panel discussion of data breaches and what lodging properties can and should do to reduce risk and respond quickly and effectively in the event of a breach. Moderated by Julie Eisenhauer, CPA, of allied member Clark Nuber, the panel will help you understand the legal, insurance, IT and communications implications of data breaches and review what you can do to protect your company from the serious consequences of a breach.

WLA’s Board-Hosted Luncheon

Tuesday, June 23, 2015 from 11:30 a.m. to 1:30 p.m.

DoubleTree by Hilton Spokane City Center

322 North Spokane Falls Court in Spokane

Lodging Registration

Allied Member Registration

11:30 a.m. Registration & Networking

12:00 p.m. Lunch & Program

1:30 p.m. Program Concludes

Please call WLA at 877-906-1001 if you have any questions or would like to register by phone.

 

More about the Data Breach in the Hospitality Industry Panel

Moderated by Julie Eisenhauer, CPA, the panel discussion provides an opportunity to:

Learn about the legal ramifications of a data breach.

Get an overview of federal and state data security and data breach requirements.

Learn how to create an effective, actionable response plan.

Find out how to protect your organization with vendor security assessments.

Learn about insurance products that address cyber risk.

Panelists include:

Peter Henley, CPA, CITP, Senior Director, Clark Nuber

Peter leads Clark Nuber’s technology team and is a popular speaker and writer on technology in the public accounting industry. As a senior director and certified information technology professional, he assists businesses in aligning technology with their strategic business plans and has made Clark Nuber one of the Pacific Northwest’s most technologically advanced CPA firms.

Gregor Hodgson, Vice President, Parker, Smith & Feek
Gregor Hodgson is an account executive and vice president at Parker, Smith & Feek, Inc., one of the Pacific Northwest’s largest, independently owned insurance brokerages. He has been involved in the Northwest insurance market for more than 25 years as both an underwriter and broker. At PS&F, Gregor helps premiere hotels, resorts, restaurants and clubs manage their unique risks.

David H. Smith, Owner, Garvey Schubert Barer
Attorney David Smith practices in the areas of defense and complex civil litigation. As part of his practice he conducts internal investigations on behalf of clients and represents companies and individuals on a broad array of criminal matters ranging from investigation through trial by jury. He also defends companies, their owners and management in parallel civil litigation arising from allegations of misconduct.

Julie Eisenhauer, CPA, Shareholder, Clark Nuber
Julie is a shareholder in Clark Nuber’s audit and assurance practice and leads the firm’s hospitality industry niche. She works with her clients to provide high quality financial information to meet the needs of owners, investors and management, and she consults with her clients in strengthening their internal controls and operational processes.

Jan Simon, WLA’s president and CEO, is retiring on March 31.

Jan Simon, WLA’s president and CEO, is retiring on March 31.

(March 16, 2015) After more than 15 years at the helm of the Washington Lodging Association, President & CEO Jan Simon Aridj will retire on March 31, 2015. Under her talented leadership, WLA has doubled the number of rooms in membership, greatly expanded its member programs and services, and delivered critical legislative and regulatory victories for Washington’s lodging industry.

“Jan has been an amazing leader and will be greatly missed. She has been passionate in her defense of our interests, brilliant in her ability to achieve results and generous as a mentor and friend,” says Meghan Wiley, chair of WLA’s Board of Directors.

Among Jan’s many accomplishments is her success in developing and implementing programs and products that have increased the value of membership and the financial stability of the Association. This includes transforming the failing Washington State Visitors’ Guide into the state’s premier tourism publication and launching the Workers’ Comp Safety & Savings Program. Also known as “Retro” because participants earn retroactive premium refunds, the Workers’ Comp Program has returned over $8 million to WLA members since 2006 and helps them lower the cost of doing business through diligent claims management, safety training and risk prevention.

During Jan’s tenure, WLA received a landmark grant from the State Department of Ecology to establish the Greening Washington’s Lodging Industry Program and became one of the first lodging associations in the country to host anti-trafficking training to educate lodging owners and operators on best practices for making properties inhospitable to sex trafficking and related crimes.

On the legislative and regulatory front, Jan has led effective lobbying efforts and mobilized WLA’s grassroots action network to successfully advocate for the industry’s interest. Achievements include ensuring that lodging taxes continue to be used as intended to promote tourism and overnight travel, ending Department of Health inspections of rented guestrooms and making sure the state’s building code does not require carbon monoxide monitors in rooms where there is no risk of exposure.

“We’ve been able to accomplish so much together, and it has all been possible thanks to the leadership and truly engaged participation of immensely talented directors and officers and thanks to WLA’s tremendous members and professional partners,” Jan recently told members. “It has truly been a privilege to work with such smart, generous and dedicated professionals and industry stewards.”

Prior to joining WLA, Jan served as executive director of the 1,000-member Washington State Chiropractic Association; regional manager for Landmark Education, a worldwide training and development company; marketing director of Crossroads Mall in Bellevue; and owner and publisher of City Kids magazine. Jan has a Bachelor of Arts degree in communications from Columbia College in Chicago.

Her retirement was first shared with WLA members in November at WLA’s Annual Convention & Trade Show, where she was celebrated by a distinguished group of WLA past chairs. She was given a Star of the Industry Award for her many accomplishments on behalf of the industry and for her significant contribution to the growth and effectiveness of the Association.

Jan is planning to experience the other side of the hospitality industry with a trip to the Czech Republic and Poland this spring. Upon her return she will begin training to walk the nearly 800-mile Camino de Santiago trail in Spain in 2016.

WLA’s Board has retained Stan Bowman, a skilled executive and policy advocate with more than 20 years’ experience in association management and public affairs, to lead WLA as president and CEO upon Jan’s retirement.

 

Read about the celebration of Jan’s accomplishments and contributions at the Stars of Industry Awards Dinner.

Learn more about the establishment of a new hospitality association.

Learn more about Stan Bowman, WLA’s incoming president and CEO.

Learn about initiatives to strengthen Washington’s position as an international tourist destination at WLA’s Board-Hosted Luncheon on April 23.

Learn about initiatives to strengthen Washington’s position as an international tourist destination at WLA’s Board-Hosted Luncheon on April 23.

The Washington Lodging Association’s Board of Directors is hosting a luncheon for its membership on Thursday, April 23 at Hotel Monaco Seattle.

At this complimentary event, members will have the opportunity to connect with WLA Directors and fellow members as they learn about initiatives to strengthen Seattle and Washington State as an international tourist destination and hub for business. Presenters include Tom Norwalk, President & CEO of Visit Seattle, Jeff Blosser, President & CEO of the Washington State Convention Center, and Marshall Foster, Director of the City of Seattle’s Office of the Waterfront.

The luncheon will also feature updates on the Association and the industry, including a review of the 2015 legislative session and an overview of WLA plans to partner with the Washington Restaurant Association in creating a new hospitality association.

WLA’s Board-Hosted Luncheon

Thursday, April 23, 2015 from 11:30 a.m. to 1:30 p.m.
Hotel Monaco Seattle
1101 Fourth Avenue in Downtown Seattle

11:30 a.m. Registration & Networking
12:00 p.m. Lunch & Program
1:30 p.m. Program Concludes

THE LUNCHEON IS NOW “SOLD OUT.” If you would like to be put on a waiting list, please email info@walodging.org.

WLA and the Washington Restaurant Association advance plans to create combined hospitality association.

WLA and the Washington Restaurant Association advance plans to create combined hospitality association.

OnePlusOne_webfeaturedImage-Square(March 16, 2015) WLA’s Board of Directors has been working with the leadership of the Washington Restaurant Association (WRA) on a plan to join forces in a new trade association that will represent both lodging properties and restaurants. Both organizations have been successful in supporting and advocating for their respective sectors of the hospitality industry, and a combined association would bring even greater capacity to deliver even greater results to members.

WLA and WRA have partnered in recent years to address issues at the state and municipal levels, and one of the goals in establishing a new association is to build on this partnership and strengthen the hospitality industry’s influence in government affairs.

As the extreme minimum wage increases in SeaTac and Seattle have shown, the political landscape has changed and trade associations must act with greater speed, greater resources and greater impact than ever before. By combining forces in a single hospitality association, the industry will be even better positioned to meet challenges than with two separate associations. The equation “1+1 = 3” symbolizes this exponential increase in capacity and influence.

“WLA and WRA have so much in common, from shared policy goals to similar programs, that leveraging resources to create a unified association that is so much greater than the sum of its parts makes sense,” says WLA President & CEO Jan Simon. “More than 20 states have combined lodging and restaurant associations, and in Washington this would be a very thoughtful merger of two strong and effective organizations.”

Initial discussions about joining forces began in 2012. The WLA and WRA Boards are participating in a facilitated process aimed at leveraging the strength of both organizations to deliver even greater value to members.

The mission of Washington’s new hospitality association would be to enhance the success of its members and its goal will be to have:

  • Increased influence in the government affairs arena
  • Greater strength in addressing legal issues
  • A stronger voice in funding tourism promotion
  • A stronger financial base
  • Greater administrative efficiency and effectiveness
  • Expanded opportunities for educational programs and member services
  • Greater value for allied members
  • Increased opportunity for innovation

Leaders and Executive Committee members from WLA and WRA will present plans for the new association and address member questions at WLA’s Board-Hosted Luncheon on April 23, 2015 at the Hotel Monaco Seattle. Please make plans to attend and reserve your place here.

For more information about the merger or to speak with an Executive Committee member about the plan, please email info@walodging.org

Washington’s House of Representatives passes bill that would raise the state’s minimum wage to $12 an hour.

Washington’s House of Representatives passes bill that would raise the state’s minimum wage to $12 an hour.

(March 3, 2015) Legislation to raise Washington’s minimum wage by close to 30% was approved by the House of Representatives on March 3, 2015 in a 51 to 46 vote. If approved by the Senate, the state’s current minimum wage of $9.47 an hour would rise to $10 on January 1, 2016, and increase annually to reach $12 on January 1, 2019.

The vote was split down party lines with Democrats in favor of the bill. It will face a tougher test in the Republican-controlled state Senate.

During the two-hour debate of House Bill 1355, House Republicans offered 13 amendments, including lowering teen wages, taking a longer look at inflation or varying the wage around the state to account for differences between the central Puget Sound region’s strong economy and high unemployment in some rural areas.

The debate over the bill was unique. Normally, when a bill comes to the floor of the House or Senate, members can offer amendments to the bill. On rare occasions, an amendment may be offered that is outside the “scope” of the bill, and the speaker can rule that the amendment is out of order. That shuts down any and all debate on the amendment.

However, Speaker Frank Chopp, D-Seattle, halted meaningful debate over the bill by ruling that nine of the thirteen amendments offered were “out of order.” The basis for his ruling was an extraordinarily technical interpretation on the title of the bill. Speaker Chopp determined that no amendments that could be interpreted as an “exemption” to the minimum wage could be debated and voted on by the full House.

The bill now has until April 1 to be heard and voted out of a Senate policy committee.

Compiled from articles by the Washington Restaurant Association and The Spokesman Review.

Oral Arguments in Seattle Minimum Wage Lawsuit Set for Tuesday, March 10

Oral Arguments in Seattle Minimum Wage Lawsuit Set for Tuesday, March 10

(March 4, 2015) The International Franchise Association (IFA) and the City of Seattle will make oral arguments on Tuesday, March 10, as part of the lawsuit filed by IFA and Seattle franchisees seeking to overturn part of the city’s new $15 hour minimum wage ordinance.

The IFA and Seattle franchisees filed a lawsuit in June in U.S. District Court to challenge the provisions of the new law that discriminated against small franchise businesses. Then in August, the IFA requested a preliminary injunction to stop the discriminatory provisions of the minimum wage law from taking effect.

U.S. District Court Judge Richard A. Jones will hear oral arguments on that request for a preliminary injunction at 9 a.m. on Tuesday. This will be the first time that arguments will be made on the legal challenge to the new law in person. The hearing will be before Judge Jones at the U.S. District Courthouse at 700 Stewart St. in downtown Seattle.

As the hearing approaches, the franchisees’ legal challenge against part of Seattle’s minimum wage law continues to draw attention. The Seattle Channel recently aired a half-hour show about businesses’ reaction to the new law, which takes effect April 1. During the show, which can be viewed online here WLA’s President and CEO Jan Simon speaks about the impact to franchisees and small business owners as part of an in-studio discussion.

IFA and five Seattle franchisees sued the city of Seattle in June seeking to stop the city from treating franchisees as large, national companies rather than the small, locally-owned businesses that they are.

Seattle’s ordinance requires large businesses, defined as those with more than 500 employees, to raise the minimum wage they pay their employees to $15 an hour over three years starting April 1, 2015. Smaller businesses get seven years to phase in the wage increase. But at the request of SEIU, the law treats a single hotel, print center, restaurant or in-home health care provider as if it employs more than 500 people due to its affiliation with a national chain, even if it only employs five people, thereby creating an uneven playing field.

The city’s ordinance willfully categorizes small, independently-owned franchise owners as big, out-of-state businesses, a violation of the Commerce Clause of the U.S. Constitution. The lawsuit argues that the Seattle ordinance defies years of legal precedent clearly defining a franchisee as an independent local business owner who operates separately from its franchisors that provide brand and marketing materials, based on the payment of an initial franchise fee and ongoing royalty payments to use the brand’s trademark.

U.S. District Court Judge Richard A. Jones is likely to decide on the preliminary injunction before the law takes effect on April 1. Regardless of the ruling on the injunction, the lawsuit against the franchisee provisions of the new law will continue.

The injunction – and the lawsuit – seek to stop only the provisions of the new law that discriminate against franchise businesses. If the injunction is granted, the new minimum wage law still takes effect. Small franchise businesses, however, would adopt the $15 minimum wage on the same 7-year timetable as other small businesses, instead of the 3-year schedule currently required in the ordinance.

The Associated Press has written about the upcoming Seattle federal court hearing as well as a National Labor Relations Board issue over whether franchisors are “joint employers” of franchisees. Both the discriminatory provisions in Seattle’s new law and the NLRB proceeding are part of an orchestrated campaign by the Service Employees International Union (SEIU) to try to undermine the franchise business model and increase union membership.

To learn more about the preliminary injunction, you can read IFA’s motion for the injunction here and the IFA’s further briefs on the injunction here and here.

Go to SeattleFranchiseFairness.com to learn more about the lawsuit and the coalition of Seattle small business owners working together to oppose the local franchise business owner provisions in the city’s minimum wage law.

 

MORE INFORMATION

Background on the Lawsuit Filed by IFA and Five Seattle Franchisees against the City of Seattle for Discriminatory Treatment of Franchisees Under New Wage Ordinance

Request for a Preliminary Injunction against Discriminatory Treatment of Franchises in Seattle’s $15 Wage Ordinance Moves Forward (October 14, 2014)

Union’s Hidden Agenda Drives Pressure on Franchises Says IFA President and CEO Steve Caldeira (Puget Sound Business Journal, September 5, 2014)

Ad Campaign Exposes SEIU’s Hidden Agenda Behind $15 Minimum Wage Law in Seattle (August 20,2014)

Injunction Seeks to Halt Seattle’s Discrimination Against Small Franchisees in New Wage Ordinance (August 17, 2014)

WLA’s Board Supports Lawsuit Challenging Franchise Language in Seattle Wage Ordinance (June 16, 2014)

 

Employees at Properties with Certified Folder Racks and their Dependents are Eligible for Academic Scholarships

Employees at Properties with Certified Folder Racks and their Dependents are Eligible for Academic Scholarships

WLA allied member Certified Folder Display Service, Inc. is now accepting applications for the 2015 Anne Marie Fearn Memorial Scholarship Awards. Six academic scholarships totaling $17,500 will be awarded in recognition of the entrepreneurial spirit and love of travel demonstrated by Mrs. Fearn, Certified’s long-time chairman and chief executive.

Employees and dependents of employees at any hotel, resort or motel that has one of Certified’s free visitor information brochure display racks are eligible for $2,500 scholarships. Also eligible are employees and dependents of employees associated with any current Certified advertiser for which Certified distributes brochures or magazines. The application deadline is April 30, 2015 and winners will be notified June 1, 2015.

“It’s the company’s desire to give back in Mrs. Fearn’s honor to those who support the company – its employees, advertisers and display rack locations,” said Bill Deering, Senior Vice President and General Manager. “Mrs. Fearn was a strong advocate for people furthering their education and making a better life for themselves and their families. We want to recognize and support their achievements.”

In addition to the Certified Advertiser and Certified Rack Location/ Merchandiser categories, Certified also gives scholarships in the Certified Employee/Independent Contractor category. Applicant must write a one-page essay answering one of three travel and tourism-related questions. Grade point average, athletic and extracurricular activities, and community service are also taken into consideration in selecting the award winners. Click here for more information.

AH&LA 2015 Policy Agenda Addresses Priority Issues Important to the Health and Success of the Hotel Industry

AH&LA 2015 Policy Agenda Addresses Priority Issues Important to the Health and Success of the Hotel Industry

(January 27, 2015) American Hotel & Lodging Association President and CEO Katherine Lugar unveiled AH&LA’s 2015 Policy Agenda in the following letter to AH&LA members.

Dear AH&LA Member,

Our 2015 Policy Agenda covers the priority issues most important to the health and success of the hotel sector, which as you know is a major driver of job growth in this nation. The 12-page agenda has us focusing on a wide-ranging yet targeted portfolio of issues in the coming year.

As you well know, it’s an exciting time for our industry. The hotel industry is thriving, creating jobs and strengthening communities across the country. With nearly 5 million guests checking into hotels across the country every day, the industry generated $163 billion in lodging sales revenue last year, and raised $134 billion in business travel tax revenue – much needed dollars that go back into local towns, cities and states. Further, labor data show growth month after month, with our sector recovering from pre-recession lows and is now at its highest level since 2008. The hotel industry is also unique in its ability to offer entry-level jobs that provide good pay and benefits as well as quick opportunities for promotion. The majority of job positions in the lodging industry pay above minimum wage. Entry-level jobs offer a fast-track to upward mobility and serve as a gateway for new workers to enter the lodging industry. This year, we will build on this momentum and share this story broadly in Washington D.C. and state and local capitols across the country.

Lawmakers, stakeholders and Administration officials can expect to hear from us regarding the following topics this year:

Workforce

  • Safeguarding the long-standing franchisor-franchisee relationship
  • Preventing extreme wage initiatives that are too high and too fast, resulting in negative economic consequences
  • Revising the Affordable Care Act to give employers and employees more flexibility

Technology and Distribution

  • Protecting consumers from misleading online advertising in the hotel sector
  • Ensuring tax parity for Online Travel Companies
  • Creating a level playing field with the short-term online rental marketplace
  • Curbing patent trolls and reforming the system

Travel and Tourism

  • Promoting and increasing international travel to the United

Click here to take a look at the guide.

Of course, we will continue to be vocal on a number of other issues, but we believe it’s important that we be very clear about what matters most to our industry and its continued success. I am extremely optimistic about the months ahead of us, and all that we will accomplish with the power of your voice. Thank you for contributing to our collective success.

Sincerely,

Katherine Lugar
President/CEO

Learn about the Washington Lodging Association’s 2015 legislative priorities here.

Serving the hospitality industry for more than a century, the American Hotel & Lodging Association (AH&LA) is the sole national association representing all segments of the 1.8 million-employee U.S. lodging industry, including hotel owners, REITs, chains, franchisees, management companies, independent properties, state hotel associations, and industry suppliers. Headquartered in Washington, D.C., AH&LA provides focused advocacy, communications support, and educational resources for an industry generating $155.5 billion in annual sales from 4.9 million guestrooms.

American Hotel & Lodging Association Issues Statement on President Obama’s State of the Union Address

American Hotel & Lodging Association Issues Statement on President Obama’s State of the Union Address

(January 21, 2015) The American Hotel & Lodging Association (AH&LA), the sole national association representing all segments of the 1.8 million-employee lodging industry, today issued this statement following President Obama’s State of the Union address:

“Tonight, by hailing an economic recovery in the works and speaking to the power of the American Dream, President Obama presented an optimistic future for our great nation – a future that can be seen in the hotel industry. With four straight years of consecutive growth and job creation, the hotel industry is responsible for strengthening communities and providing a solid path to promotion for those who have chosen lodging as a career seeking to climb the ladder of success, with good pay and benefits.

“Despite the optimism, there are still many challenges ahead, and this evening, the President addressed some of the policy areas that most impact our industry. The President Obama addressed many issues, including healthcare. We applaud Congress for taking steps to fix parts of the Affordable Care Act, most notably the existing definition of a full-time employee. We urge the President to carefully consider – and sign – legislation to restore the 40-hour work week once passed by Congress. The President also acknowledged that immigration is a passionate and emotional issue, and expressed that the system needs to be fixed. We strongly encourage President Obama and Congress to find bipartisan, permanent reforms. Providing employers an efficient system to verify and hire workers and creating a process to address those undocumented workers already in the country are just a few of the policies that would enable hotels to solidify their business models, better address their current workforce needs and plan for the future.

“Innovations in technology are enormously beneficial to the hotel industry and to every sector of the economy, except when the good is used to do harm. We value the trust our guests give us to not only keep them safe physically, but to protect the data they provide. Both tonight and previously, the President outlined his approach to tackle cyber security and data security issues. In order for these efforts to be successful, the President and Congress must work hand-in-hand to find bipartisan solutions that will not only address this critical issue, but can also anticipate future needs and risk.

“The President also spoke about the need to reform the tax code. Business owners in this country crave clarity, and we are looking for Congress and the Administration to come together to create a tax code that maintains America’s competitiveness and fosters economic growth.

“With the start of a new Congress, the next year holds enormous potential for bipartisan solutions that will help bolster the economy and continue to allow industries such as the hotel sector to invest in communities and create jobs. We look forward to working with the White House, the Obama Administration and Congress to find ways to work together towards advancing our common goals,” said Katherine Lugar, president and CEO of the American Hotel and Lodging Association.

 

February 26 Workshop with Attorney Joseph G. Marra Focuses on How to Avoid Legal Risk in the Workplace and Reviews What Managers and Supervisors Can Do to Protect Against Lawsuits

February 26 Workshop with Attorney Joseph G. Marra Focuses on How to Avoid Legal Risk in the Workplace and Reviews What Managers and Supervisors Can Do to Protect Against Lawsuits

AVOIDING LEGAL RISKS IN THE WORKPLACE

What Managers and Supervisors Can Do to Protect Themselves and their Companies from Workplace Lawsuits

With Joseph G. Marra, Attorney at Law

Thursday, February 26 from 8 to 10 a.m
Four Seasons Hotel Seattle, Sycamore Room

Parking is available at the Russell Investments Garage at 1301 Second Avenue.

Learn important steps for protecting your company, and yourself, from workplace lawsuits. Attorney and employment law expert Joseph G. Marra will review common management mistakes that can open the door to litigation and put a company and the personal assets of individual supervisors at risk. At this free workshop, you’ll learn the legal implications of supervisory positions; review do’s and don’ts for performance evaluations and employee communications; and gain a clearer understanding of your responsibilities in claims of harassment.

Free workshop for WLA Members!

Thursday, February 26, 2015
8:00 to 8:30 a.m. Registration and Continental Breakfast
8:30 to 10:00 a.m. Workshop
Four Seasons Hotel
99 Union Street
Seattle, WA 98101

REGISTER HERE

Snip-Joseph Marra(1)

 

Joseph G. Marra is a managing partner and shareholder at Davis Grimm Payne & Marra where he represents employers in all types of employment litigation and helps clients implement and maintain proactive and preventative employment practices. His focus includes management advocacy in private and public sector labor and employment law, including negotiating collective bargaining agreements; advising and representing employers in all areas related to union relationships; responding to unfair labor practices and union organizing campaigns and defending against claims of wrongful discharge, discrimination and sexual harassment.

 

PRESENTED BY

New OSHA Reporting Requirements Now In Effect

New OSHA Reporting Requirements Now In Effect

Legal Alert from WLA allied member Fisher & Phillips

As 2015 begins, the Occupational Safety and Health Administration (OSHA) is sharpening its emphasis on inspecting and citing employers who violate its recordkeeping standard. This takes on greater importance because of the changes and new reporting requirements that became effective on January 1, 2015.

New OSHA Reporting Rules
Under the new rules, all employers are now required to contact OSHA within 24 hours following an occurrence of any in-patient hospitalizations, amputations, or loss of an eye, as well as the current requirement to contact OSHA within eight hours following a fatality. For reporting compliance, employers have three options when contacting OSHA: 1) call the nearest area office; 2) call OSHA’s 24-hour hotline 1-800-321-OSHA(6742); or 3) report online. For more information on the new reporting requirements, see our Fisher & Phillips Legal Alert from September 18, 2014.

New Recordkeeping And Posting Requirements
Many new categories of employers must now maintain and post OSHA injury and illness records going forward. Employers who were already covered must complete and post their 2014 annual summary by February 1, 2015 and keep it posted until April 30, 2015. Employers must utilize the annual summary form (form 300A) to comply with the posting requirements. The form is available for download from OSHA at www.osha.gov. Even if you have no recordable injury or illness, you must still complete your 300 logs and post the 300A summary.

Here are some key details that are frequently misunderstood or overlooked which can lead to OSHA citations.

Executive Certification
OSHA’s recordkeeping standard requires a certification of the 300A summary by a company executive. Four specific management officials may be considered “company executives” for purposes of certifying the 300A summary: 1) an owner of the company; 2) an officer of the corporation; 3) the highest-ranking company official working at the location; or 4) the immediate supervisor of the highest-ranking company official working at the location. This official must certify that he or she has reviewed the OSHA 300 logs and related records, and reasonably believes, based on knowledge of the process underlying the development of the data, that the posted summary is accurate and complete.

OSHA describes this requirement as imposing “senior management accountability” for the integrity and accuracy of the reported data. Human resources managers and safety directors normally cannot sign the OSHA 300A summary unless they are officers of the company.

Number Of Employees And Hours Worked
The annual summary requires employers to include a calculation of the annual average number of employees covered by the log and the total hours worked by all covered employees. The purpose of this requirement is to help employers compare the relative frequency of significant occupational injuries and illnesses at their workplace as compared to other establishments.

Posting Process
The 300A summary must be posted in each establishment in a conspicuous place or places where notices to employees are customarily posted. You are under a duty to ensure that the posted annual summary is not altered, defaced or obscured during the entire posting period.

Those employers who maintain these records in electronic form should still retain the signed posted summary after the February 1 to April 30 posting period, to prove that it was properly signed.

You should provide copies of the 300A summary to any employee who may not see the posted summary because they do not report to a fixed location on a regular basis. Even where an establishment has had no recordable injuries or illnesses, you must still post the 300A summary with zeros in the appropriate lines and certified by a company executive.

Record Review
Before the annual summary is prepared, the recordkeeping rule imposes an express duty to review the log (form 300) to verify that entries are complete and accurate. Employers must review the records as “extensively as necessary” to ensure accuracy.

OSHA scrutinizes the forms 301, 300 and 300A for even minor errors in descriptions and boxes checked. Take time to review the forms for technical errors as well as to review accident reports, first aid logs and other related materials to ensure that all recordable incidents have been included and that records are consistent. Employers have a duty to update and maintain records for five years plus the current year and provide them upon request for inspection by OSHA investigators.

Newly Covered Employers
Finally, all employers who have previously been partially exempt from OSHA recordkeeping requirements and were not required to maintain the form 300, should review the updated industry exemption list to see if they are now covered. Under the new rule, 25 industries that were previously exempt are not, and must now maintain the OSHA 300 logs and other required documentations.

If you have questions regarding OSHA’s emphasis on the recordkeeping requirements , please contact the Fisher & Phillips Workplace Safety and Catastrophe Management Practice Group at 404-231-1400.